Paralegal & Office Administrator

When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generatingvaluefor all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history:
Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.

More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.

At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Mesabi Metallics is seeking a highly organized, detail-oriented, and dependable Paralegal & Office Administrator to support our in-house legal team and manage the day-to-day administrative operations of our Minneapolis office. In this dual-focus role, you will be an essential partner to in-house counsel, assisting with commercial contract administration, corporate record-keeping, and document review while ensuring seamless office management. The ideal candidate thrives in a fast-paced corporate environment, brings exceptional organizational rigor to digital records and compliance deadlines, and handles proprietary and privileged information with absolute discretion.

1. In-House Legal Operations & Paralegal Support

• Contract Administration & Review: Assist counsel with drafting, proofreading, redlining, and formatting commercial agreements, amendments, procurement contracts, and nondisclosure agreements (NDAs); manage signature routing and execution tracking.
• Document & Matter Management: Maintain, organize, and structure the company’s digital legal repository (SharePoint/cloud document libraries), enforcing standard naming conventions, version control, and metadata tagging across contracts and corporate matters.
• Corporate Governance & Entity Management: Maintain corporate books, resolutions, board minutes, certificates of authority, and regulatory filings; assist with tracking entity compliance and reporting obligations.
• Legal Research & Discovery Support: Perform factual inquiries, basic legal research, and regulatory and court document retrieval; assist counsel with document collections, litigation hold notices, and discovery responses when necessary.
• Privilege & Confidentiality: Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion.

2. Office Administration & Executive Support

• Office & Vendor Operations: Manage day-to-day administrative functions of the office, serving as the point of contact for office vendors, supply inventory, facility needs, and incoming/outgoing mail and deliveries.
• Calendar & Deadline Coordination: Maintain legal department calendars, track statutory, contractual, and regulatory deadlines, and coordinate schedules across internal business teams and external counsel.
• Meeting & Presentation Preparation: Organize legal meetings, prepare agendas, compile briefing binders and presentations, take accurate meeting minutes, and track action items to completion.
• Travel & Billing Coordination: Arrange travel itineraries and logistics for the legal team; review, code, and track outside…