Grants and Contracts Coordinator; Grants & Contracts Professional

Position: Grants and Contracts Coordinator (Grants & Contracts Professional 2)
About the Job

About the Job

This hybrid remote/in-person position provides grant and research support to faculty in the Department of Surgery and reports to the Surgery Grants & Contracts Manager.

The Grants/Contracts Professional 2 will be part of the Surgery Grants & Contracts (SGC) team to manage research grants and contracts following award. This individual will work closely with the other members of SGC, our finance team, and faculty and their teams manage and facilitate grant activities throughout the award lifecycle. See details about grant activities below under Responsibilities. They will offer guidance and expertise on budgeting, compliance, electronic data and file management, and reporting.

They will also have an active role in coordinating funded projects by drafting sponsor prior approval letters, preparing subaward documents for SPA, helping to track budgets, and assisting with vendor agreements and other research-related contracts. The frequency of these activities vary across a diverse grant portfolio and across the lifecycle of the award. Many of the awards are multi-year and require organized, detailed tracking to ensure deadlines are met.

Responsibilities

Award Management, 80% effort

● Manage multiple multi-year awards from process notification to closeout.

Responsibilities include:

responding to sponsor requests, understanding budget limitations, identifying solutions to sponsor's restrictions, preparing budget and administrative portions of the proposal/progress reports, obtaining subaward documentation, liaising with departmental and collegiate administration and SPA throughout life of the award, preparing other support documents for Department of Surgery faculty, working with the department finance team to manage prime and subaward budgets, and following up with stakeholders, as necessary.

● Understand and communicate sponsor and University policies regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitor research compliance requirements.

● Track status of submitted applications.

● Work with Sponsored Projects Administration (SPA) office on setting up outgoing and incoming subawards and research agreements.

● Manage the completion and submission of progress reports, carry forward, no cost extension, and other prior approval requests.

● Develop budgets for annual grant renewals and requests to carry-forward unobligated balances.

● Work with other departments and institutions on collaborative awards.

● Maintain NIH Other Support documents.

● Assist with new departmental research initiatives as they are developed.

● Manage UFRA submissions, including the processing of Material Transfer Agreements, and with the Privacy Office on Confidentiality and Data-Use Agreements, and other unfunded collaborative research agreements.

● Monitor and review subaward invoicing.

● Liaise and communicate effectively with stakeholders in the grant process, including faculty, researchers, SPA, sponsors, finance teams, internal and external collaborators, and team members.

Development and Planning, 10% effort

● Participate in weekly SGC team planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc.

● Work with SGC team to develop and maintain a library of standard application, award, or management components.

● Provide feedback on templates/job aids and additional guidance for new and experienced PIs thereby making processes more efficient and documents more thorough and accurate

● Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities.

Compliance and Research Project Management, 10% effort

● Ensure that research personnel are compliant with all UMN, state and federal regulations. Continually update records and assist with identifying needed trainings of supported faculty.

● Ensure compliance with University research policies and procedures in all tasks.

Qualifications

Required Qualifications:

● BA/BS plus at least two years of professional experience performing scientific, administrative, budgetary or grant duties or a…