Projects and Events Coordinator

The Projects and Engagement Manager plays a central role in advancing the Office of the Executive Vice President and Provost (EVPP) academic mission by leading the coordinated execution of high-impact engagement initiatives and complex projects. Reporting to the Chief of Staff, this position serves as an operations partner to the Chief of Staff, ensuring the effective planning, execution, and continuous improvement of priority initiatives and signature events.

This role integrates project management excellence with engagement strategy
, coordinating a portfolio of cross-functional initiatives and high‑visibility academic and non‑academic projects and events that support the University’s mission and enhance the EVPP’s visibility and impact. Success in this position requires sound judgment, discretion, and the ability to operate effectively as part of a team and independently, in a complex, fast‑paced academic environment.

The Coordinator operates with a high degree of organization and professionalism, ensuring that initiatives are executed efficiently, communications are clear, and outcomes align with established goals.

• Manage and coordinate full project life cycles, including scope definition, planning, implementation, communicating, monitoring, and closeout for committees, task forces, senior level searches, etc.
• Develop and maintain comprehensive project plans, timelines, milestones, and deliverables across multiple initiatives (in person, hybrid, and virtual)
• Monitor progress, identify risks, and implement mitigation strategies to ensure successful projects and initiatives outcomes
• Conduct research, analysis, and stakeholder engagement to inform project planning and decision‑making
• Build and sustain strong relationships with internal and external partners
• Serve as a key liaison across the EVPP and broader institution, ensuring effective communication and coordination of EVPP events
• Represent the EVPP in initiatives related to engagement, belonging, and institutional culture
• Foster collaborative partnerships that advance strategic priorities and enhance community impact
• Prepare draft briefings, status reports, and recommendations to inform decision‑making
• Maintain accurate and accessible project documentation and records
• Provide timely, routine, executive‑level project summaries to EVPP leadership

• Develop and implement a comprehensive engagement and events strategy aligned with EVPP priorities and goals
• Lead the planning and execution of high‑profile events, including academic forums, leadership convenings, receptions, recognition programs, accreditation‑related activities, and ceremonial events
• Advise senior leadership on event strategy, audience engagement, and program design
• Design, develop, and implement community engagement initiatives within the Office of the EVPP that strengthen belonging, collaboration, and institutional impact (e.g., team engagement and recognition events, milestones recognitions)
• Cultivate strong partnerships and cross‑functional relationships to deliver impactful, engaging events and support mission‑aligned initiatives. Convene and facilitate internal and external stakeholder groups to support initiative and event development and delivery
• Oversee all event logistics, including budgeting, vendor coordination, communications, event attendee management, catering, production needs, facilities coordination, and participant experience
• Provide on‑site coordination and support event operations for all events by assisting with setup and breakdown activities, handling materials and supplies, coordinating logistics, and addressing last‑minute event needs or issues.
• Develop event materials such as agendas, briefing documents, and run‑of‑show plans
• Ensure events and engagement efforts reinforce institutional reputation and academic excellence
• Establish, collect and evaluate engagement metrics, using data to inform continuous improvement
• Engage in program/event evaluation using surveys and/or other evaluation tools, and then analyzing results to inform consistent growth and development of high‑profile events,…