Project Coordinator; Power & Energy

This Opportunity

WSP is currently initiating a search for a Project Coordinator (Power & Energy) in Minneapolis, MN . The following locations will also be considered:
Freeport, MN, Burnsville, MN, Milwaukee, WI, Madison, WI and Onalaska, WI.

• Manage the full coordination lifecycle for large or complex projects, including oversight of documentation workflows, reporting protocols, and compliance checklists.
• Lead the preparation, consolidation, and submission of complex project deliverables, including multi-disciplinary reports, client submittals, and regulatory documentation.
• Develop and maintain advanced project trackers, dashboards, and schedule monitoring tools that align with stakeholder and reporting requirements.
• Act as the primary liaison for coordination with internal departments such as Finance, Procurement, Contracts, and Human Resources.
• Monitor and escalates issues related to resource assignments, schedule delays, document approvals, and contractual deliverables.
• Establish and maintain project documentation systems, ensuring consistency with records management practices, version control protocols, and audit trails.
• Coordinate onboarding, access setup, & credentialing for large teams, including subconsultants and vendors, in alignment with project governance.
• Lead & facilitate complex project meetings, including setting agendas, managing logistics, documenting proceedings, & tracking action items to completion.
• Provide expert-level support in the tracking and validation of budget expenditures, vendor invoices, time entries, & change requests.
• Support the coordination of financial forecasting inputs and earned value analysis documentation.
• Assist with the preparation and review of contractual documents & service agreements, flagging inconsistencies or missing information.
• Coordinate QA/QC tracking processes for technical submissions, ensuring documentation is complete and meets internal quality standards.
• Maintain high-level project calendars & interface with department leads to align resource availability and milestone delivery dates.
• Evaluate current administrative and coordination workflows and propose refinements to increase efficiency and data accuracy.
• Serve as a team lead for coordination staff on large project programs, overseeing task distribution, progress monitoring, and performance feedback.
• Train and mentor junior coordinators on project systems, file management practices, and project support best practices.
• Lead project close‑out activities, including final documentation audits, system archiving, and close‑out checklist completion.
• Ensure all document control and administrative activities comply with corporate and client‑specific requirements.
• Coordinate client‑facing and internal documentation to support compliance with environmental, safety, and quality standards.
• Collaborate with project managers to prepare materials for presentations, status updates, and stakeholder briefings.
• Occasional travel may be required depending on project-specific requirements.
• This position is subject to and contingent on client approval of candidates put forth for consideration by WSP.
• Exercise responsible and ethical decision‑making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

• High school diploma or equivalent.
• Minimum of 7 years of relevant post‑education experience in related job capacity.
• Extensive experience in project coordination for large, multi‑phase, or cross‑functional projects.
• Advanced knowledge of project life cycles, coordination standards, and industry documentation practices.
• Proficiency with enterprise tools such as Oracle, Deltek, SharePoint, Smartsheet, or equivalent platforms.
• Strong understanding of financial tracking methods, including cost management, budget reconciliation, and change control.
• Demonstrated ability to lead documentation workflows with high attention to detail and consistency.
• Experience organizing and facilitating project meetings, including stakeholder‑facing engagements.
• Advanced written and verbal…