Billing Specialist; MPL

The Billing Specialist is responsible for the processing of client invoices, including mailing or e-billing invoices, and providing customer service to internal and external clients. The Billing Specialist will report to the Billing Manager/Billing Supervisor of the Finance Department.

• High School degree or equivalent.
• Experience working in a professional environment.
• Strong computer experience, including Outlook, Microsoft Excel, and Word.

• College or business school preferred.
• Minimum 1‑3 years of legal billing experience preferred.
• Experience with Elite Legal Management, 3E, and Thomson Elite eBILLINGHUB software preferred.
• Law firm or other professional service industry experience preferred.

• Process & Produce Client Invoices (85%)
  • Assist team with monthly printing and stapling of proformas.
  • Make attorney‑edited changes on proformas in 3E, including:
    • Narrative edits
    • Extreme awareness of special billing instructions and rate exceptions
    • Billable hour changes as directed by Attorney
    • Apply invoice discounts
  • Process WIP write/downs with appropriate approvals.
  • Apply unallocated funds with Attorney direction.
  • Apply trust funds with Attorney direction.
  • E‑billing invoices through Thomson Elite eBILLINGHUB.
• General and Administrative (15%)
  • Monthly review of Attorney Hold accounts.
  • Monthly review of Trust/Unallocated balances on matters.
  • Update Attorney Billing Profiles as needed.
  • Process check requests (refunds to client) in Chrome River.
  • Kwik‑Tag scanning of proformas and backup to File Site.
  • Assistance to Attorneys, internal/external client requests.
  • Travel requirements are negligible.
  • Availability to work overtime and occasional weekends, especially during peak billing periods and fiscal year‑end.
  • Perform other duties as assigned.
• Strong verbal and written communication skills.
• Self‑motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast‑paced dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

This position has no supervisory responsibilities.

No travel is expected for this position.

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the responsibilities, the employee will work in a professional, fast‑paced office environment that may require additional hours to complete work.

These physical demands are representative of the requirements necessary for an employee to successfully perform the essential functions of the position. The employee must regularly lift and move up to 10 pounds, occasionally up to 25 pounds, and must be able to talk, hear, sit, use hands, stand, walk, reach, and perform other typical office tasks.

At Stinson LLP, we are committed to the success of our employees. We offer competitive, affordable health and wellness benefits including:

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm‑provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer‑paid life insurance and AD&D
• Short‑ and long‑term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, sick and safe time, parental and military leave
• Excellent work‑life programs, including service bonuses, backup child, elder, and pet care, and an employee discount program

The salary range for this role is $55,000 – $67,000. The range is based on experience, skills, qualifications, and location, and may vary based on individual qualifications.

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self‑identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential.

We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.