Housing Operations Coordinator

Do you know, you have the power to change the course of someone’s life?

Avivo employees do this every day, and we want you to join the team. At Avivo, our employees work with utter commitment to their clients, embracing the full person, believing in the dignity of all people.

Why This Role Matters Behind every successful housing placement is a strong operational foundation.

As a Housing Operations Coordinator, you'll play a vital role in helping individuals access and maintain housing by managing Housing Support documentation, HMIS data, reporting, and billing processes. Your attention to detail and commitment to accuracy will help ensure participants receive the services and resources they need while supporting program compliance and financial sustainability.

This role is ideal for someone who enjoys combining administrative expertise, data management, and problem-solving with meaningful, mission-driven work.

And yes — Avivo is a 32-hour work week organization, offering full-time pay and benefits while supporting balance and sustainability in your work.

What You'll DoReview, submit, and coordinate Housing Support applications, renewals, and related benefits paperwork

Manage HMIS data entry, reporting, and data quality activities

Support billing processes for Housing Support and Adult Mental Health Targeted Case Management services

Maintain accurate participant records and documentation within electronic health record systems

Coordinate monthly and quarterly program reporting requirements

Train and support case managers on Housing Support compliance, paperwork, and documentation requirements

Monitor eligibility, recertification deadlines, and service authorizations to ensure compliance and reimbursement

Collaborate with program leadership to support program operations, reporting, and financial processes

Serve as a resource on Housing Support, HMIS, and related systems for staff across the division

Build collaborative relationships with staff, participants, community partners, and funding entities

What You Bring High school diploma or GED required

Minimum of three years of experience working with public benefits, Housing Support programs, MNsure, or similar systems

Experience working with individuals experiencing homelessness

Experience using electronic health record systems, preferably Credible Experience managing data systems, reporting, and Excel spreadsheets

Strong organizational skills and exceptional attention to detail

Ability to manage multiple deadlines and priorities in a fast-paced environment

Strong communication, collaboration, and problem-solving skills

Ability to work effectively with people from diverse backgrounds and communities

Experience with HMIS and Housing Support systems preferred

What We Offer
32-hour full-time work week Medical Health plan Health Savings Account (HSA)
Nice Healthcare: offers chat, video visits and in-home primary care visits

Dental plan Dependent Care Flexible Spending Account (FSA)
Basic Life/AD&D & Voluntary Life/AD&DLong term disability

Option to purchase critical illness, accident insurance and short-term disability
401(k) Plan
10 Paid holidays & generous PTO

How to Apply

Submit your application online through Avivo’s Careers page . Qualified candidates will be contacted for next steps. Early applications encouraged as interviews are conducted on a rolling basis.

Make a Difference with Avivo.

Avivo will begin participating in E-Verify effective July 1, 2025.Avivo will recruit, hire, promote and transfer qualified persons into all job classifications regardless of race, gender, religion, skin color, national origin or ancestry, physical disability (including pregnancy) or mental disability, age, gender identity, sexual orientation, legally protected medical condition, family care status, marital status, veteran status, or genetic characteristics.
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