Manager Administrative Services

Position Description

Assist Department Managers and Supervisors with financial management, procurement, contract management, human resources activities, business planning, performance measurement, technology, space planning and management, internal policies and procedures and act as a liaison with City administration for the assigned department.

Work Location:

This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.

• Assist with the preparation of the annual budget and long term financial plans.

• Monitor spending and actual budget, make recommendations to correct spending and assist in identifying and implementing cost reduction and control measures.

• Function as contract manager for the assigned department overseeing procurement and acting as liaison with Civil Rights regarding contractual requirements.

• Organize contract writing, review and process for approvals to enhance the probability of approvals.

• Coordinate contract writing with the City Contract Administrator and the Procurement Office, seeking guidance and assistance when appropriate.

• Prepare and submit or assist with the preparation off resolutions for acceptance of funds for contracts and for Requests for Proposals over $50,000.

• Assist management and other staff in putting together Request for Proposals and professional Service Contracts and provide them with liaison and direction to the procurement office.

• Ensure appropriate insurance and bonding on contracts and that all requirements are met.

• Hire, train, supervise, evaluate, and discipline support personnel.

• Coordinate annual business plan updates and assist in the development of performance measures.

• Provide guidance, advice, and support to directors, managers, and supervisors on personnel issues, including position management, Family Medical Leaves, recruitment strategies, and acts as an employee services representative.

• Monitor enterprise information management resource plan.

• Work with the Human Resources Department to develop training for staff.

• Direct the collection, preparation and study of management information data, write, reports and documentation and recommend changes in policies, procedures and operations.

• Function as a liaison with BIS facilitating business information services and related resource management.

• Coordinate information technology and information management needs with management.

• Identify and coordinate information management strategies and ensure compliance with Enterprise Information Management policy.

• Manage the purchase, maintenance, and repair of office furniture, business technology, and telecommunications equipment for the department.

• Coordinate web design and maintenance for the department.

Working Conditions:

Normal office with exposure to information technology systems.

Minimum Qualifications: Bachelor's Degree in Business Administration, a related field or equivalent.

Minimum Experience:

Five years experience in managing or coordinating administrative functions.

Licenses/Certifications: N/A

Equivalency An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process:
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. A cover letter and resume are required. You must attach a cover letter and updated resume to your application.

Background Check:
The City has determined that a criminal background check and/or qualifications check may be necessary…