Technology Procurement Specialist

Job Title:

Technology Procurement Specialist Department:
Technology

Reports To:

Project Coordination Manager FLSA Status:
Non-Exempt Salary Info: $31.25 - $38.46 per hour (non-exempt) + Profit Sharing Bonus eligibility Summary Of Benefits

As a 100% Employee-Owned Company, We

Offer:

• Company-Paid Life and Disability Coverage
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Floating Holidays

The Technology Procurement Specialist is responsible for sourcing, purchasing, coordinating, and managing technology products and vendor partnerships that support iSpace business operations, project delivery, and customer solutions. This role works closely with sales, project management, project coordination, operations, and vendor/manufacturer partners to ensure timely procurement of technology equipment, software, and services while maintaining accurate pricing, cost control, quality standards, inventory visibility, and strong supplier relationships.

• Procurement & Purchasing
• Source and procure technology-related products, equipment, software, and services.
• Obtain quotes from manufacturers and distributors, compare pricing, evaluate availability, and identify the most competitive vendor options for iSpace.
• Create and manage purchase orders, vendor agreements, and related purchasing documentation.
• Ensure purchases align with budgets, project requirements, customer expectations, and company standards.
• Track orders from placement through delivery and resolve delays, discrepancies, backorders, or substitutions as needed.
• Confirm inventory products are in stock and available prior to order processing.
• Coordinate with selected vendors to confirm stock levels and availability before processing orders.
• Participate in vendor engagement, negotiations, and ongoing relationship management with technology manufacturers, distributors, service providers, and other vendors in support of strategic partnerships.
• Work with sales to manage and negotiate pricing programs, rebates, discounts, shipping agreements, and other favorable purchasing terms.
• Track vendor contract obligations and monitor adherence to agreed-upon terms and conditions.
• Evaluate supplier performance, pricing, lead times, service levels, and overall value.
• Manage AV Edge partnerships with manufacturers and vendors.
• Ensuring project registrations with vendor/manufacturers are utilized when applicable.
• Maintain vendor contacts, pricing updates, and related procurement information in Technology Tools SharePoint.
• Work with engineering to update pricing, vendor codes, and related purchasing information in D-Tools. Maintain accurate procurement records, vendor documentation, contract details, and purchasing reports.
• Partner with internal teams to reconcile, review, and confirm ordering file discrepancies.
• Prepare procurement reports, purchasing analytics, and usage reporting as needed, including State of Minnesota quarterly usage reporting when applicable.
• Collaborate with Project Managers, Project Coordinators, Sales, Operations, and AV team members to identify procurement requirements and support project needs.
• Ensure products and services are ordered and delivered according to project schedules and customer requirements.
• Work with the sales team to review and update pricing on quotes as needed.
• Assist in reviewing orders for final cost allocation prior to order.
• Fully handle small orders.
• Support RFP and bid response processes related to technology solutions.
• Assist with product substitutions, value-engineering opportunities, and solution options when appropriate.
• Provide additional support to the technology project coordination team, AV sales team, and project tracking process as the role evolves.
• Review invoices and resolve pricing, ordering, or receiving discrepancies.
• Monitor spending against budgets, project estimates, and purchasing agreements.
• Support accurate reporting and documentation for vendor programs, rebates, discounts, and purchasing activity.
• Maintain organized records to support procurement, accounting, project management, and vendor follow-up needs.
• Serve as a Steward of iSpace Core Values and Brand
• We are EXPERTS:
  We provide well thought out solutions…