Coordinator III

The University of St. Thomas invites qualified candidates to apply for a Coordinator III position within the Office of Academic Affairs.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.

This commitment to inclusion and equal opportunity is consistent with our mission:
Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance
  : disability, life, and AD&D
• Paid Parental Leave to support growing families

Salary Range: $21.50 to $27.25

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

The Academic Affairs Program Coordinator provides comprehensive administrative, operational, and project management support for faculty affairs, academic initiatives, governance activities, and special programs within Academic Affairs. This position serves as a central resource for faculty employment processes, tenure and promotion administration, faculty governance support, institutional communications, event planning, and records management. The role partners closely with Academic Affairs leadership, Human Resources, faculty, and university stakeholders to ensure the efficient coordination of faculty-related processes, the integrity of faculty data and records, and the successful execution of academic programs and events.

The position also supervises student employees, manages key institutional systems and online resources, and supports strategic initiatives that advance faculty success and academic excellence.

• Schedule candidate interviews, correspond with faculty candidates, prepare initial contracts and appointment letters for successful candidates, track receipt of signed contracts and final transcripts, archive hiring documents, manage relocation bonus process for new hires
• Manage contract renewals for all returning full-time faculty, including tracking changes to status and/or salary
• Prepare and archive contract-related correspondences with faculty
• Train and supervise others, as necessary, in archiving contracts and other related documents

• Create and track faculty invitations and surveys, distribute materials in advance as needed, distribute recordings afterward
• Reserve spaces, develop layout diagrams, manage catering, coordinate tech support, provide support at event
• Create and develop digital media (Power Points, videos, etc.) for events, including up-to-date data for presentation
• Organize speakers, arrange parking and photography, and work with Public Safety and outside contractors as needed
• Manage events related to new faculty hires, including new faculty orientation and new faculty lunches throughout the year
• Write Newsroom articles and OST posts related to significant events
• Manage faculty roles, participation, and…