Accounts Payable Accountant

Overview

This position provides entry-level professional financial support to the University of Minnesota Foundation (UMF) Finance team. Key responsibilities include providing excellent customer service to both internal and external constituents, processing accounts payable, spreadsheet management, preparation of various reports, providing administrative support to the Finance team, and other duties as assigned.

Hybrid Work Model: The University of Minnesota Foundation (UMF) operates under a hybrid work model, with the expectation that all staff be onsite at least 2-3 times per week.

Accounts Payable Processing (70%)

• Process accounts payable transactions accurately, reflecting the disbursement activities of the University of Minnesota Foundation.
• Review and verify vendor invoices, employee expense reimbursements, and purchasing card transactions.
• Process disbursements within Emburse Enterprise (UMF’s expense software).
• Create vendor records in DMS (UMF’s accounting system), verify accuracy in Emburse Enterprise, and deactivate when duplications occur. Collect ACH information.
• Confirm adherence to internal control guidelines and UMF’s Travel and Expense Policy.
• Backup to processing University of Minnesota (UMN) transfer invoices.
• Review, maintain, and update vendor information, including ensuring W-9 forms are on file in Box.
• Communicate with UMF staff, University staff, and outside vendors to clarify invoices, payment instructions/timing, and policy requirements.

Accounting Activities (15%)

• Prepare and analyze data using Excel spreadsheets, DMS reporting tools, and Emburse Analytics.
• Verify Gift Annuity payments and create templates.
• Crosstrain on various accounting activities and serve as back up for other areas of Finance.
• Perform other duties as assigned.

Administrative Support (15%)

• Communication liaison with outside constituents and information distribution to UMF staff.

Required qualifications:

• BA/BS or combination of related education and work experience to equal four years
• Proven ability to apply knowledge and skill to a recurring task or activity with emphasis on precision and timeliness of execution
• Demonstrated customer service experience
• Strong verbal and written communication skills
• Proven skills in personal computer software including Microsoft Office suite
• Demonstrated experience with data entry

Preferred qualifications:

• Excellent time managements skills, ability to work independently and as a member of a team, attention to detail
• Strong interpersonal and collaboration skills
• Demonstrated analytical and problem-solving skills
• Ability to manage competing priorities while meeting department deadlines
• Ability to set and accomplish goals
• Ability to analyze, make decisions, and learn new concepts and techniques