Divisional Accountant

Divisional Accountant – Midwest Division

The Divisional Accountant plays a critical role in maintaining the financial integrity of construction projects by managing job cost tracking, billing, forecasting, and financial coordination. This position serves as a key liaison between operations and corporate finance, ensuring accurate reporting and compliance across all financial touchpoints within the division.

• Set up new projects and change orders in Viewpoint (VP), ensuring accuracy and compliance with company standards before the system interface.
• Perform quality control checks on all project entries, including purchase orders, subcontracts, bid recaps, and proposal documentation.
• Establish and maintain accurate project budgets and forecasts, updating monthly or as schedules change.
• Process internal and external change orders, including corresponding job cost adjustments.

• Conduct monthly job cost maintenance and hard close completed projects in VP.
• Assist with job cost analysis to identify variances, cost overruns, or miscodings; report significant issues to the Project Manager (PM), Operations Manager (OM), or General Manager (GM).
• Ensure completeness and accuracy of job cost data, including alignment with accounts payable (AP) and project cost estimates.

• Prepare monthly billing documents including Schedule of Values (SOV), special billing forms, and payment terms.
• Communicate billing requests to the Sr. Billing and Collections Specialist via VP.
• Manage AR collections by coordinating with accounting and following up on billings over 60 days and retention amounts.

• Review and approve project-related invoices; coordinate with AP to make necessary corrections.
• Monitor invoice status and ensure PMs are regularly reviewing and approving or rejecting invoices.
• Validate AP activity against project cost estimates for accuracy and completeness.

• Move project forecasts in VP based on schedule updates received from General Contractors.
• Request and track monthly GC schedule updates and update MPS sheets for labor compliance.

• Serve as a key contact between the division and GM, OM, PMs, the divisional purchasing agent, and corporate finance.
• Coordinate with the purchasing agent to ensure timely and accurate procurement activity.
• Schedule and attend regular project forecast reviews with PMs to maintain accuracy in cost tracking and billing timelines.

• Support project closeout documentation and ensure all financial activities are reconciled before closure.
• Issue purchase orders when necessary to support project and operational needs.
• Maintain adherence to financial and operational procedures.
• Perform additional tasks as required by leadership to support divisional accounting operations.

• Minimum of 2 years of accounting work experience is required; experience as a Project Accountant within the Construction industry is preferred but not required.
• Requires prior knowledge or training in Viewpoint (VP).
• Strong technical and organizational skills in addition to excellent written and verbal communication.
• A high level of integrity, accuracy, dependability, enthusiasm, and confidentiality.
• Ability to update job knowledge by participating in educational opportunities.

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Haldeman-Homme Holdings, Inc. and its subsidiaries are proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.