Program Finance & Grants Specialist, U.S. Enterprise

Program Finance & Grants Specialist, U.S. Enterprise

Reporting Line:
Co-Director, U. S. Enterprise

Supervises:
None

Status:
Full time

Duty Station/

Location:

Minneapolis, Hybrid, on-site at least 3 days per week

Alight is a proximity-driven humanitarian organization that restores power and agency to people experiencing displacement. For nearly 50 years, we’ve walked alongside our customers – displaced communities – in some of the most challenging and complex places in the world. Regardless of role or responsibility in this organization, we center the choices, dignity, and lived experience of people we serve – even when it complicates the work.

We live our values at each step of our shared journey. At our best, our commitment to displaced people is sustained, relational, and grounded in trust.

We strive to represent the diverse communities we serve. Applicants who contribute to this diversity and those who bring lived experience with displacement are strongly encouraged to apply.

Alight U.S. supports New Americans in the Twin Cities by connecting them to the networks, resources, and knowledge needed to navigate employment, education, and other U.S. systems effectively. We also build trust and connection within communities, bringing newcomers and long-time residents together. In this role, you will join the Alight U.S. team, while also partnering with Alight’s global team, which provides essential back-office support to help achieve program and project goals.

The Programs Finance & Grants Specialist works within the U.S. Enterprise team and set of grants to bridge the gap between program strategy, funding acquisition, and financial compliance. Working closely with the U.S. Enterprise Co-Directors, this position ensures that programs are not only well-designed and impactful but also supported by the right funding and managed within budget and regulatory requirements.

Relationship & Liaison Management

• Manage administrative relationships with grantors/donors and lead in communication as it relates to administrative or contractual matters.
• Serve as liaison between U.S. Enterprise and Alight’s Platform Services, point of contact for Accounting during monthly, quarterly and annual budget meetings.
• Work closely with Grants Management Unit on reviewing and signing donor agreements, processing sub-agreements, setting up new awards in relevant systems, including setting up grants folders, ensuring that budgets, billing codes, etc. are established.
• Collaborate with Marketing and Engagement Team to monitor private donations designated for US Enterprise programs. Ensure team is notified when gifts are anticipated and received, and accurate coding and reporting structures are in place.
• Within Alight, serve as main point of contact for all financial matters as relates to U.S. Enterprise.

Grant & Proposal Coordination

• Manage grant reporting calendar for the U.S. Enterprise and lead in communication and reminders to team about upcoming reports.
• Lead in coordinating and submitting governmental proposal submissions and governmental program narrative reports.
• Lead in submitting financial reports to non-governmental donors.
• Support Marketing and Engagement Manager in grant submissions and the financial and organizational pieces that are required for grant submissions.
• Support U.S. Enterprise with developing proposal budgets and review all proposal budgets for financial soundness.

Financial & Budgetary Oversight

• Monitor spending and burn rates across U.S. Enterprise’s portfolio, including governmental and foundation grants and privately funded programs.
• Coordinate monthly budget meetings with program managers and Co-Directors, where spending is tracked across projects and types of funding. Guide program team to support them in their project spending to ensure compliance with donor/grant terms.
• Run grant Budget v Actual reports and general ledger reports as needed and monitor individual expenditures as it relates to various budgets. Review expenses for correct coding and monitoring prior to submission to accounting.
• Support U.S. Enterprise Co-Directors in developing and…