Accounts Payable Specialist

About the Job

Position Overview The Accounts Payable Specialist manages the institutional disbursement cycles, encompassing wire transfers, payment revocations, and complex financial adjustments. Serving as a primary resource for University-wide inquiries, this role operates with independence while adhering to defined regulatory frameworks and departmental oversight.

Work Environment This hybrid position is based on the Twin Cities campus. For those located in the metro area, a minimum of three days per week in the office is expected. Internal and external applicants located near other UMN system campuses and across the State of Minnesota may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings.

Out of state candidates must be willing to relocate to Minnesota at their own expense.

Work Schedule: 40 hours per week, Monday through Friday.

Primary Responsibilities Core duties are reassigned on a quarterly basis to facilitate comprehensive cross-training and maintain staff proficiency across all disbursement methodologies.

Payment Cycle Operations (40%)

• Execute institutional People Soft pay-cycles for Check and ACH disbursements while meeting daily 08:30 and 14:30 processing windows.
• Administer VCard and Payroll cycles in accordance with established schedules.
• Reconcile daily financial activity and resolve identified discrepancies.
• Monitor and resolve positive pay exception reports within the banking portal.
• Coordinate with Printing Services and mail distribution to ensure all fulfillment deadlines are met.

Wire Payment Management (40%)

• Evaluate wire request documentation to confirm adherence to institutional policy.
• Execute necessary financial entries within the People Soft environment.
• Initiate and coordinate transactions through the banking system portal.
• Finalize payments and address hurdles in alignment with unit standards.
• Perform digital imaging and archival of all required support records.

General Accounts Payable Administration (20%)

• Facilitate departmental voucher upload processes by validating spreadsheet integrity and rectifying data deficiencies with internal units.
• Administer specialized payments and obligations for V-Card as well as state and federal tax entities.
• Manage Workflow Gen requests for payment revocations, cancellations, and re-issuances.
• Investigate ACH returns and track returned checks to re-initiate funds.
• Resolve complex accounts payable inquiries by partnering with vendors and banks to remedy transaction discrepancies.
• Authorize and clear fiscal deposits while completing technical system entries.
• Generate journal entries specifically for sponsored project funding deposits.
• Triage and distribute incoming departmental mail to meet daily routing requirements.
• Support additional departmental initiatives and projects as requested.

Location:

Twin Cities

Employment type:

Full-time

Required Qualifications (please document on resume):

• Four years of professional experience in accounting and accounts payable operations.
• Proficiency with Microsoft Suite and Google Workspace.
• Advanced analytical capabilities and strategic problem-solving aptitude.
• Experience providing customer service.

Preferred Qualifications:

• Ability to function with independence to fulfill core departmental responsibilities.
• Superior communication skills, both written and verbal.
• Practical knowledge of comprehensive disbursement cycles.
• Background in institutional financial operations within complex, multifaceted organizations.
• Technical proficiency in People Soft or comparable enterprise financial platforms.

A resume is required to be considered for this position.

Pay Range: $53,538-$60,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type:
Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer…