Police Records Specialist

Metro Transit Police Department

The Metro Transit Police Department is one of the fastest growing agencies in the state due to the expansion of light rail and Rapid Transit Bus systems. We are a licensed police force committed to the safety of our customers and employees, serving eight counties and approximately 85 cities in the region. There is an authorized strength of 171 full-time officers, 55 community service offers, and 40 administrative staff dedicated to one thing: public safety on and near our transit system.

How your work would contribute to our organization and the Twin Cities region:

The Police Records Specialist applies specialized skills in the case management of all physical and electronic Metro Transit Police Department (MTPD) documents. Thoroughly reviews, interprets, and approves all documents following guidelines set by city, state, and federal agencies to ensure that true and complete data is available for statistical analysis and dissemination.

This posting will establish a six (6) month eligibility list for current and future positions.

• Manage police records by creating, reviewing, approving, and coding through the utilization of the Field Based Reporting (F ) database ensuring accurate and thorough data is collected for dissemination.
• Disseminate MTPD documents as requested to internal and external entities: redact police reports following the statutes provided by the Minnesota Data Practices Act; respond to requests from City/County Courts, Law Enforcement Agencies, Metropolitan Council Departments, Insurance Agencies, Law Firms, and the General Public.
• Validate both Advanced Public Safety (APS) and handwritten citations.
• Manage the access of Metropolitan Council employees, vendors, and contractors to MTPD buildings and logical data according to Bureau of Criminal Apprehension (BCA) standards by processing background information and creating accounts in the Criminal Justice Information Systems (CJIS) and Nex Test.
• Maintain confidential information in multiple law enforcement programs that require advanced administrative skills to ensure accurate information is disseminated.
• Report monthly data for statistical use and accurate crime reporting within BCA and Federal Bureau of Investigation (FBI).
• Provide in-person/virtual training and help desk support for MTPD staff.
• Perform administrative tasks to support the daily operations and data management for the Records Unit.

Any of the following combinations of experience (working for a Law Enforcement Agency or similar field such as Corrections, Attorney's Office, Dispatch, or Courts) and completed education (in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management, or related field):

• High school diploma/GED with five (5) years of experience.
• Associates degree with three (3) years of experience.
• Bachelor's degree, or higher, with one (1) year of experience.

• Bachelor's or Associates degree in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management or a related field.
• Experience using Microsoft Office Products (Word, Excel, Outlook, Teams).
• Experience with Minnesota Data Practices Act.
• Experience operating basic office equipment (computer, scanner, phone system, printer).
• Experience maintaining confidential information.
• Experience reviewing and interpreting official documents.
• Experience working and communicating with diverse populations.
• Strong attention to detail.

• Knowledge of elements of Crimes.
• Knowledge of pertinent federal, state, and local laws; codes and regulations.
• Knowledge of court procedures.
• Knowledge of law enforcement records management programs and records retention.
• Knowledge of principles and practices of the criminal justice system.
• Skills in Central Square Suite.
• Skills in Adobe Acrobat Pro.
• Ability to prioritize workload and multitask.
• Ability to communicate clearly and…