Legislative Clerk

* This is restricted to Current City of Minneapolis Employees*

Function as part of a team in providing a range of specialized legislative support functions that enable the City Council to conduct its official functions in governing the City of Minneapolis

This position currently works on-site only.

The City of Minneapolis does not sponsor applicants for work visas.

• Function as interdepartmental liaison and process navigator by anticipating, addressing, and assisting in identifying and resolving issues, questions, and concerns about policy proposals, business matters, and other items in the legislative process.
• Interpret, consistently apply and provide sound and reliable advice and guidance related to the City Charter and City Codes, applicable laws and regulations, Council Rules, and other sources as they pertain to the City's legislative process.
• Research and develop recommendations regarding complex a City and/or sensitive issues and items and facilitates resolution of procedural challenges to support desired outcomes and results.
• Maintain civic resources about the City's governance structure and legislative processes; educate and assist the public on various civic matters, including how to effectively interact with City officials and participate in the legislative process at public hearings/meetings.
• Provide research and reference support to elected officials, departments and staff, and the public, and answers inquiries and requests regarding the status of various proposals and business matters.
• As part of a team, functions as a content manager for the City's Legislative Information Proactively and effectively participates in the administration of LIMS, a comprehensive automated workflow and publication system that supports the City's legislative processes.
• Participate in developing legislative process standards, protocols, and style guides and enforces the same with City leaders and departments.
• Organize, proof/edit, and oversee regular content publication via LIMS that relates to the legislative process and assigned decision-making bodies, including calendars, notices, reports, exports, agendas, ordinances and resolutions, etc. Train users on the system, as well as legislative procedures, rules, and related matters.
• Maintain lists for legislative accounts using Gov Delivery and prepares and distributes regular content updates.
• Ensure professional secretariat services are provided according to established standards for all decision-making bodies supported by the Office of City Clerk.
• Produce official calendars, public notices, and legal advertisements; coordinates internal reviews; and expedites follow-up actions as necessary to provide seamless scheduling functions for public hearings, meetings, and similar events.
• Produce meeting agendas, reports, and other documents for assigned decision-making bodies and the associated internal workflows, reviews, and related matters for individual agenda items.
• Attend meetings to provide staff support.
• Act as a visible representative of the City Clerk/Clerk's Office in public hearings and meetings, performing responsible duties dictated by state statutes, City Charter, and Council Rules.
• Anticipate and address issues or challenges with motions, amendments, and related matters and, as necessary, acts to assure clarity prior to any action being taken.
• Provide on-the-spot advice to the presiding officer and members of decision-making bodies procedures.
• Record proceedings and produce the official records of any actions taken or decisions made in conformance with established standards and protocols and applicable laws, rules and regulations.
• Ensure all votes taken are recorded and processed accurately and in accordance with all legal requirements.
• Prepare publication, and permanent preservation of official records in compliance with applicable laws, rules and regulations, policies, and procedures.
• Provide legislative drafting support for Council Members in preparing and distributing motions, amendments, ordinances and resolutions, scripts, and other materials and provides advice and assistance on the same to City departments.
• Participate in various professional organizations and conferences to acquire and maintain appropriate industry certifications reflecting requisite training, testing, and subject-matter knowledge as a municipal clerk.

Minimum Education

Bachelor's degree in Public Administration, Political Science, Communications, Legal Studies or equivalent.

Minimum Experience

Three (3) or more years of experience in a position performing similar duties.

Equivalency

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Required Attachments

You must attach a resume and cover letter to your application and complete the supplemental questions. Without a resume and cover letter, the application may be deemed as incomplete and will not be considered further.