Residency Program Coordinator

JOB DETAILS Department:
Residents GME FTE: 1.00 (80 hours per pay period) Workdays:
Monday - Friday Shift(s):
Days Shift Length: 8 hours

Location:

In-Person Other:
This position will be the for residency program areas of Emergency Medicine and Emergency Medicine/Internal Medicine

Purpose of this position:
The “Program Coordinator” (PC) is responsible for the day-to-day activities of the HCMC-Sponsored accredited programs (ACGME, CODA, and CPME). The PC works with the Program Coordinator Sr. (PC Sr.) and/or Program Director (PD) to maintain the educational quality of the training program and supporting work. The PC functions as a liaison between the PD, PC Sr., residents, fellows, faculty, Graduate Medical Education (GME) Office, participating sites, Employee Occupational Health and Wellness and other hospital departments.

This position may also include the day-to-day coordination of the medical student activity.

• Reports to the Program Director and serves as a member of the program team, participating in high level meetings (PEC, CCC, GMEC, GMECPC, etc.) when requested by PC Sr. and/or PD
• Track and implement resident/fellow quality improvement initiatives
• May attend national conferences to gather information, collaborate with other programs, serve on committees, and submit abstracts and give presentations when accepted
• Schedules complex meetings: create agendas, prepare documents, coordinate calendars, facilitate logistics, and take minutes as assigned
• May serve on national committees as appropriate

• Track/monitor key resident/fellow data/activities in RMS
• Facilitate resident/fellow expectations, actions, compliance
  - This may include investigating, coaching and resolution as needed
• Complete trainee verifications, current and past

• Collect, research, enter, and track all information in databases as required for applicable accreditation organizations, including but not limited to, resident/fellow/faculty demographics, program information, board pass rates, and scholarly activity, as well as distribute, educate and track accreditation surveys to residents/fellows/faculty and monitor compliance.
• Works with PC Sr and/or PD with applicable accreditation processes encompassing, but not limited to Program Meetings, Clinical Competency Meetings (CCC), Program Evaluation Committee Meetings (PEC), Graduate Medical Education Committee Meetings (GMEC), Annual Program Evaluation (APE or equivalent), Annual Institutional Review (AIR or equivalent), Self-Studies, Clinical Learning Environment Review (CLER) Visits, etc.
• Schedule semi-annual reviews, preparing documents and participating when asked

• Annual System Set-up – ERAS, Spreadsheets, Interview Broker, etc. ensuring all applicant data is available and users have appropriate tools and training
• Participates with interview day activities, schedule faculty interviews and materials, organize logistics
• Participates with rank process, organizes meetings, gathers data, attends Rank Meeting
• Review applications within ERAS, set filters and review applications, sending communications when appropriate

• Implement and Complete RMS Onboarding Checklists populating data into all databases, assembling new employee files, processing contracts, managing visa processes, etc
• Work with central GME office to prepare and participate in institutional New Resident Orientation planning and activities
• Implement program-specific orientation and welcome events for new interns and residents moving to new levels of training

• Update, distribute and monitor completion of resident/fellow Off-boarding…