Human Resources Leave & Operations Specialist

Overview

The Human Resources Leave & Operations Specialist administers employee leave programs, including sick and safe time reporting, ensuring compliance with applicable federal, state, and local leave laws, as well as firm policies. This role works directly with employees to collect, review, and advise on required documentation for leave requests and supports the ADA interactive process. The Specialist manages leave tracking, absence monitoring, and return-to-work coordination while maintaining a high level of confidentiality and independence.

In addition to leave administration, the Human Resources Leave & Operations Specialist role supports HR operations and systems. The Specialist assists with HR processes such as internal transfers, labor law poster compliance, service awards and retirement processing, payroll checklists, PTO and sick/safe time balances (including negative balances and state-specific usage), and verifications of employment. Strong attention to detail, organization, and process improvement are essential to ensure accurate reporting, compliance, and efficient HR operations.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• 1-2 years administering employee leaves, including compliance with federal, state, and local leave laws (e.g., FMLA, ADA, state and local sick/safe time laws)
• 1-2 years of Human Resources or Operations experience.
• Experience in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and HRIS.

• Experience working with HRIS and timekeeping systems, including data entry, audits, reporting, and reconciliation.
• Experience administering ADA and handling the interactive process.
• Law Firm experience preferred.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Leave Administration (70%)
  • Process, coordinate, and track leave of absences (including FMLA and short/long-term disability).
  • Act as the first point of contact for all leave and ADA questions and processing, including effectively communicating leave and return-to-work requirements.
  • Maintain all necessary leave and ADA documentation in accordance with federal/state regulations and firm policies.
  • Work with third-party vendors, and state leave programs, to process leave and ADA communications.
  • Communicate status/updates to necessary individuals via email and/or phone.
  • Coordinate with employees and managers to manage return-to-work processes and transitions.
  • File third-party leave documentation in confidential personnel or leave folders in a timely manner.
  • Enter leave time/pay into the tracker, HRIS, and coordinate with the payroll team regarding pay and benefits related to a leave of absence.
  • Support workers' compensation administration, including intake of claims, coordination with carriers and internal partners, tracking claim status, and maintaining required documentation.
  • Oversee sick and safe time administration.
• HR Operations (25%)
  • Administer and maintain HR systems to ensure accurate employee data, reporting, and compliance.
  • Conduct new hire audits (including periodic audits of existing employees) to ensure accurate setup, documentation, and system entry; report findings to the HR Supervisor.
  • Support internal transfer processes, including coordination of documentation, system updates, and communication with stakeholders.
  • Maintain compliance with federal, state, and local labor law posting requirements.
  • Administer service award and retirement milestone processes, including tracking eligibility and coordinating notifications.
  • Complete and maintain payroll checklists to support accurate and timely payroll processing.
  • Process employee changes, including but not limited to promotions, full-time equivalent (FTE) changes, name changes, and other compensation or status updates.
  • Monitor and reconcile PTO and sick/safe time balances, including negative balances and state-specific usage requirements.
  • Process and respond to verifications of employment in a timely and confidential manner.
  • Prepare, review, and reconcile HR reports related to leaves, timekeeping, and compliance.
  • Identify process gaps and recommend improvements to enhance efficiency, accuracy, and compliance.
  • Partner with HR leadership, Payroll, and other internal teams to resolve discrepancies and support operational needs.
• General and Administrative (5%)
  • Performs other duties as assigned.

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional,…