People and Culture Administrative Specialist

Overview

The People & Culture Team takes a holistic approach to supporting the employee experience at BBBSTC—fostering an inclusive, productive, and values-driven workplace where staff can thrive. Our work balances organizational priorities, employee well-being, and industry best practices to ensure alignment with the agency’s mission and goals.

The People & Culture Administrative Specialist supports the day-to-day operations of the People & Culture team, including hiring, onboarding and offboarding, payroll processing, records management, and meeting and training coordination. This role serves as a primary point of contact for staff, applicants, and partners with questions related to HR processes, payroll, and general People & Culture support.

As a visible and active member of the People & Culture team, this position is expected to represent the team with professionalism, approachability, and consistency. The Administrative Specialist plays a high-touch role in supporting workplace culture, employee engagement, and the agency’s values—helping ensure that staff experience People & Culture as accessible, responsive, and aligned with our mission.

Start Date:

As soon as possible

Location:

Minneapolis, MN - Full in-office requirement

Hiring Salary Range: $21.65 - $23.08 Starting rate will depend on your skills and demonstrated readiness for the role.

Hours/Day:
Monday-Friday, 40 hours a week – including occasional evenings, and weekends when necessary.

Job Type: Regular full-time, Non-exempt.

Supervisor:
Manager of People & Culture.

• Supports People & Culture functions in recruitment, including posting positions externally, applicant communication, screening candidates, scheduling interviews, compiling interview materials, and conducting reference, fingerprinting, and background checks.
• Ensures accurate and timely employee onboarding and offboarding processes, hires/terminations in the HRIS, completion of required paperwork, and benefits enrollment.
• Schedule, administer, and process fingerprinting for new employees, and serve as a backup for prospective volunteer fingerprinting.

• Support the finance department in billing and payroll reconciliation.
• Serves as an additional point of contact with carriers and the HRIS vendor.
• Assist with the open enrollment process, including advising and answering questions from employees and supervisors.
• Process various paperwork, especially regarding disability, FMLA absences, and employee life status changes.

• Act as first point of contact for employees for inquiries and support in the HRIS system.
• Maintain physical and electronic files for employees.
• Perform clerical functions, including scheduling meetings and trainings, process outgoing and incoming People & Culture mail and faxes, make copies.
• Manage the People & Culture shared email, direct inquiries as needed.
• Handle all administrative tasks for staff meetings, events, employee recognition, training, and additional initiatives, including set up, promotion, food orders, clean up, etc.
• Perform annual audits of People & Culture files and records to ensure compliance and accuracy, including but not limited to I-9 files, employee files, and job descriptions.
• Create, launch, report, and visually present engagement and other employee survey data.
• Gather and record People & Culture data points for monthly review.
• Assist the Manager of People and Culture in compliance reporting, as needed.
• Support administrative needs for the Vice President of People & Impact, including scheduling meetings, expense reporting, etc.
• Serve as backup to the board liaison, as needed.
• Works on special projects as assigned.

• Adopt strengths-based perspectives when discussing specific groups or contexts, particularly those historically marginalized.
• Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance.
• Stay informed about community needs, resources, and networks.
• Collaborate with others to achieve goals outlined in the agency’s Strategic Plan.
• Honor and respect the diversity…