HRIS & Payroll Analyst

SitelogIQ is a rapidly growing energy and facility services company focused on making buildings better. We provide planning, design, and management solutions for organizations that want efficient and sustainable building environments that are healthier and safer for their occupants.

HRIS & Payroll Analyst is a member of our Human Resources team and will work out of our Headquarters office, located in Minneapolis, MN
. The HRIS & Payroll Analyst is responsible for supporting the accurate and compliant processing of payroll in UKG and maintaining the integrity, functionality, and reporting capabilities of the organization’s HR platform. This role will ensure payroll operations, HR systems, and employee data is effectively managed and aligned with organizational and regulatory requirements. Our expectation is that this hybrid role will work in the office 3 days/week.

The salary range is $90,000 - $110,000. The salary may vary within the range based on factors such as location of the role, and a candidate’s experience, knowledge, skills, and abilities.

• Maintain and update HRIS data to ensure accuracy, consistency, and compliance.
• Serve as a primary system administrator or key support resource for HRIS, including employee data changes, system updates, and troubleshooting.
• Perform regular audits of HR data to identify and correct discrepancies.
• Support system upgrades, enhancements, testing, and integrations with payroll and benefits platforms.
• Ensure data governance practices are followed, including data privacy and security protocols.
• Generate standard and ad hoc reports related to payroll, headcount, compensation, and HR metrics.
• Support data analysis efforts by providing accurate and timely reporting to HR, Finance, and leadership.
• Assist in maintaining dashboards and reporting tools within HRIS or other platforms.
• Analyzes payroll and workforce data to identify trends or anomalies in payroll, variances, and risks and escalates as appropriate.

• Executes end-to-end biweekly payroll processing on a regular cycle ensuring timely and accurate payment to employees, and in compliance with all applicable laws and company policies.
• Reconciles payroll prior to processing, identifies discrepancies, and resolves issues.
• Ensures accurate calculation and remittance of taxes, garnishments, and other with holdings.
• Manages off‑cycle payrolls, adjustments, and corrections as needed.
• Ensures proper prevailing wage payments in accordance with contract requirements and applicable regulations. Prepare and submit certified payroll reports.
• Partners with Finance on payroll funding, general ledger postings, and account reconciliations.
• Maintains payroll records and ensures documentation is complete and audit‑ready.
• Researches and resolves payroll discrepancies, employee inquiries, and system‑related issues in a timely manner.
• Monitors regulatory changes and ensures payroll processes and systems remain compliant.
• Supports year‑end payroll activities, including W‑2 processing and reconciliation.
• Responds to outside inquiries and requests related to employment and income verifications.

• Administers and supports multi‑state payroll processing through third‑party vendor, including proper application of state and local tax withholding and reporting requirements. Investigates and resolves all discrepancies and registers for tax accounts in new jurisdictions as needed.
• Assists with payroll tax registrations, filings, and remittances across multiple states and jurisdictions.
• Monitors changes in federal, state, and local tax regulations and supports updates to payroll processes and system configurations.
• Partners with payroll vendors and Finance to ensure compliance with all tax reporting requirements.
• Supports internal and external audits related to payroll and tax compliance.

• Identifies opportunities to improve HRIS and Payroll processes, workflows, and controls.
• Develops and maintains standard operating procedures and documentation for HRIS and Payroll processes.
• Supports…