Office Assistant

Office Assistant

The Office Assistant supports the HR Manager in delivering efficient and compliant HR operations across a multi-state manufacturing organization. This role provides administrative and clerical support across key HR functions, including recruitment, onboarding, employee records management, payroll coordination, and compliance with federal and multi-state employment laws. The position serves as a primary point of contact for employee inquiries and helps ensure consistent HR practices across all locations.

The ideal candidate is meticulous, highly organized, and capable of managing confidential information in a fast-paced production environment.

Responsibilities

• Perform all duties and responsibilities with an emphasis on safety.
• Manage the performance review system for both regular and trial-for-hire employees, including tracking the timing of the reviews, preparing review documents for managers and employees to complete, reviewing completed documents for content and completeness, assessing appropriate pay increases, and assisting managers with conducting the review meetings.
• Conduct all employment-related administration, including new hire set-up, pay increase processing, termination processing, employee benefit enrollments, and file management.
• Ensure employment practices are equitable and legal. Update yearly posters in all locations.
• Manage staffing through communication with staffing agencies. Set up interviews, make offers, and set up new employees, and approve invoices for staffing agencies.
• Conduct payroll when HR Manager is not available.
• Create files for all new hires and keep them up to date.
• Assist with new hire orientation and onboarding.
• Assist with processing Workers Comp claims.
• Keep work area clean and orderly.

Essential Skills

• 6+ months of Data Entry experience.
• 1+ years of experience with Excel, Word & Outlook.
• High School Diploma or GED.

Why Work Here?

This entry-level role offers valuable experience in the industry, providing an opportunity to grow and develop your skills within a supportive environment.

Work Environment

Work in an office setting, spending the majority of the day at a desk or computer. Regular hours are 7:00 am to 3:30 pm, Monday through Friday.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis, MN.

Final date to receive applications

This position is anticipated to close on Aug 27, 2026.