Sr Fleet Parts Specialist

Sr Fleet Parts Specialist

The Senior Fleet Parts Specialist supports fleet operations by managing parts sourcing, inventory levels, and technical part selection for heavy-duty equipment. This role focuses on ensuring the right parts are available at the right time, resolving complex parts issues, and improving inventory accuracy and cost control. The position works closely with fleet leadership, technicians, and suppliers to support maintenance operations and minimize equipment downtime.

1. Inventory Management & Optimization (30%)

• Monitor and adjust inventory levels using usage trends, min/max settings, and demand patterns
• Review stockouts, excess inventory, and slow-moving items; take corrective action
• Standardize parts across fleet classes to reduce duplication and improve stocking efficiency
• Conduct periodic inventory reviews and support cycle counts and reconciliation
• Identify critical spares needed to support continued operations

2. Parts Procurement & Sourcing (20%)

• Source parts from OEM and aftermarket vendors based on availability, cost, and application fit
• Identify and implement alternate part options when items are unavailable or delayed
• Place and track orders for critical or high-priority parts to support maintenance operations
• Review vendor pricing and recommend cost-saving opportunities

3. Technical Parts Support (20%)

• Provide guidance to technicians and supervisors on part selection for repairs and maintenance
• Assist with identifying correct components for engines, drive trains, hydraulics, and electrical systems
• Support troubleshooting by recommending parts based on failure symptoms and equipment history
• Stay current on new parts, equipment updates, and supplier offerings
• Provide parts support for specialty equipment used in the Utility industry

4. Supplier Coordination & Issue Resolution (10%)

• Coordinate with suppliers to resolve order issues, delays, shortages, or quality concerns
• Track vendor performance related to delivery timelines and part accuracy
• Support procurement or leadership teams with vendor-related data and feedback

5. Data Analysis & Reporting (10%)

• Analyze parts usage, spend, and inventory data to identify trends and improvement opportunities
• Prepare basic reports on inventory performance, stock levels, and parts availability
• Support recommendations for cost control and inventory adjustments

6. Process Improvement & Operational Support (5%)

• Identify inefficiencies in parts ordering, stocking, and distribution processes
• Support improvements to workflows, stocking practices, and inventory controls
• Participate in projects to improve parts systems or processes

7. Compliance, Safety & Documentation (5%)

• Follow company policies and safety requirements for parts handling and storage
• Maintain accurate part records, documentation, and system data
• Ensure proper labeling, storage, and handling of materials

Scope & Stakeholders Supports multiple fleet maintenance locations Works directly with:

• Fleet technicians and supervisors
• Fleet leadership
• Parts vendors and suppliers
• No direct reports; may provide informal guidance to other parts staff

Systems & Tools

• Fleet maintenance management systems
• Inventory management systems
• Procurement or ERP systems
• Microsoft Office (Excel, Outlook, etc.)

Minimum Requirements Education

• Associate degree in Supply Chain, Automotive Technology, Business, or related field
• OR equivalent combination of education and experience

Experience

• 5–8+ years of experience in fleet parts, inventory management, or procurement
• Experience working with heavy-duty vehicles, equipment, or utility fleets

Skills

• Advanced level of demonstrated experience of fleet parts and equipment systems
• Ability to interpret parts data and adjust inventory levels
• Problem-solving skills related to parts selection and availability
• Ability to work independently and manage multiple priorities
• Effective communication with technicians, vendors, and internal teams

This position requires in office based on responsibilities.

Preferred Requirements

• Experience with fleet or asset management systems
• Experience working in utility, construction, or heavy equipment environments
• Advanced Excel or data analysis skills

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at

Non-Bargaining The anticipated starting base pay for this position is: $29.40 to $47.00 per hour

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