Executive & Project Manager

The Black Collective Foundation MN (The Collective) is a growing community foundation that advances the genius of Black-led change through bold investments and community, philanthropic, and business partnerships. The Collective seeks a strategic and innovative leader with experience in organizational finance and operations execution to work in partnership with the President & Co-Founder in carrying the Foundation to the next level of impact.

The Black Collective Foundation MN is Minnesota's first Black community foundation using philanthropy as a tool to fuel a thriving ecosystem of Black-led change. Together, we are advancing the genius of Black-led change and building a community where all Black people are holistically well, living in dignity and prosperity.

We seek to hire an Executive & Project Manager to provide executive support in a tight partnership with the President and Co-Founder to manage and coordinate operational functions, communications and day to day operations of the business. The ideal candidate will possess the experience, skills and flexibility to manage the organizational priorities, think critically and offer solutions to problems with a high level of confidentiality and professionalism.

This is a full-time, hybrid position with in-person meetings and engagements. The Black Collective Foundation MN is an organization with a statewide focus, community context is an integral aspect of creating effective strategies to achieve the Foundation’s mission. As such, the incumbent to this position must reside within the state of Minnesota and within commutable distance to regular meetings located within the Twin Cities and surrounding areas.

• Manage the President’s calendar, scheduling, travel, and meeting logistics with attention to priorities, pacing, and boundaries
• Prepare agendas, briefing materials, and follow‑up notes for internal and external meetings
• Serve as a key point of contact between the President and board members, funders, partners, and community stakeholders
• Draft, edit, and manage correspondence on behalf of the President
• Join the President in meetings and engagements, as requested

• Track action items, deadlines, and deliverables across leadership priorities
• Support board operations, including meeting preparation, materials, and documentation
• Maintain systems for document management, contracts, and confidential records
• Coordinate across departments to ensure smooth execution of leadership‑driven initiatives

• Anticipate needs, flag risks, and propose solutions to keep leadership priorities moving
• Support fundraising and donor engagement activities, including scheduling, materials prep, and follow‑up
• Uphold organizational culture, values, and confidentiality in all interactions

• Manage timelines, workplans, and deliverables for priority initiatives led by the President
• Coordinate across staff, consultants, and partners to ensure projects stay on track
• Develop project briefs, timelines, and status updates for leadership and stakeholders
• Identify bottlenecks and proactively adjust plans as needed

• Support organizational communications priorities, including campaigns, reports, events, and thought leadership
• Coordinate with communications consultants or vendors on content development and production
• Ensure messaging aligns with organizational values, strategy, and racial justice principles
• Support preparation of speeches, presentations, and written materials for the President

• Help build and refine internal project management and communication systems
• Document processes and support knowledge‑sharing across the organization
• Track outcomes and support learning and reflection on major initiatives

• 5+ years of experience supporting senior leadership, preferably in nonprofit, philanthropic, or movement‑based organizations
• Strong organizational and project management skills with exceptional attention…