Affairs Events Manager at Global

World Affairs Events Manager

This position proactively manages the World Affairs Program, encompassing a wide variety of events with diverse audiences, all of which aim to inform about global issues and cultures. The events range from regular free programs to multi-day foreign Ambassador visits, to conferences for 250 and small private dinners. The coordinator will work closely with the Program Director, President, fundraising staff and others on concepts and speakers for events, then takes the lead on execution and follow up, providing excellent service to Global Minnesota customers, both internal and external, and supporting Global Minnesota’s commitment to the highest level of program implementation.

This role supports events across the organization from a high school World Quest competition to fundraising or corporate engagement events. The World Affairs Manager works closely with the Marketing Manager on targeted audience building and event promotion. The World Affairs Manager will handle all event registration for the organization and works closely with the Database Manager on processes. This role is Global Minnesota’s primary onsite event manager for public events.

Global Minnesota is a nonprofit, nonpartisan, member-supported organization advancing international understanding and engagement. With a staff of 16 and a $1.6 million budget, Global Minnesota is proud to be celebrating nearly 75 years of connecting Minnesotans to the world and the world to Minnesota. Currently, staff work hybrid schedules of at least 2 days/week in the office. Additional office days may be added in the future and this role will require additional in-person work.

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Nationally, Global Minnesota is a leading member of the World Affairs Councils of America; a member of Global Ties U.S., the nonprofit partner of the U.S. State Department’s International Visitor Leadership Program; and an affiliate of the Foreign Policy Association.

Global Minnesota staff work in a fast-paced, dynamic digital and in-person environment and need to be efficient, flexible, professional, dependable problem solvers, who can work well independently and as part of a team. Self-starters with well-developed communication and interpersonal skills and an interest in meeting and working effectively with multiple constituencies are especially effective. The workplace is an open and active setting and staff need to be able to accomplish their work in this type of environment.

Headphones are welcome.

Reports to:

Program Director

• Works closely with Program Director, management, the fundraising team and other staff to identify fresh, interesting, and relevant program ideas that engage our community, fulfill our mission, and support strategic organizational objectives.
• Once concepts are developed, implements all aspects of the World Affairs Program, including: pre-event content, event scheduling, speaker/moderator arrangements, venue planning, food/beverage order and service, scripts, onsite logistics, A/V, materials, registration, nametags, onsite staffing (staff or volunteer), needed post-event follow up that may include letters, data, accounting, or other. Keep Program Director updated on all aspects of planning to ensure cohesive planning and potential need for backup.
• Organizes staff roles and responsibilities, including volunteers as much as possible, to ensure execution of complex event logistics.
• In conjunction with the Program Director, coordinates an event metric detailing the types of expected programs, attendance, budget and audiences for the upcoming year.
• Measures events against metrics and maintains statistics.
• Supports the…