Driver Payroll & Settlements Specialist

Job Summary

The Driver Settlements Specialist ensures the prompt and accurate weekly payment of wages to Company Drivers and monies owed to Owner Operators. This role manages financial reconciliations, deductions, and pay adjustments using multiple software platforms, supporting payroll accuracy and maintaining strong communication with internal teams and drivers.

Job Overview

Division Reports To

Koch Trucking Driver Payroll Supervisor

Employee Classification Weekly Hours

Full Time 40

Position Details



Job Summary

The Driver Settlements Specialist ensures the prompt and accurate weekly payment of wages to Company Drivers and monies owed to Owner Operators. This role manages financial reconciliations, deductions, and pay adjustments using multiple software platforms, supporting payroll accuracy and maintaining strong communication with internal teams and drivers.

Essential Job Functions

• Reconcile and process daily web downloads for cash and fuel advances.
• Manage deductions for Lease Purchase Operators and Owner Operators, including accounting services, insurance, escrows, satellite payments, fines, fuel tax, cell phones, and tools.
• Calculate and reconcile company-provided benefits such as bonus miles, paid time off, holidays, referral bonuses, interest payments, base plate reimbursements, and deferred pay increases.
• Regulate passenger insurance deductions and create associated payables.
• Maintain and implement various pay rates and schedules across different driver fleets.
• Update driver records in payroll systems, including new hires, terminations, pay changes, tax updates, address changes, and direct deposit information.
• Monitor, scan, index, correct, and distribute billing and settlement documentation.
• Communicate with drivers and managers daily to resolve payroll inquiries and issues.
• Report key data to Accounting, Operations, and Lease Purchase departments.
• Maintain organized electronic payroll records for audits and internal reviews.

• Serve as a representative of the Company, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the Koch community, customers and with the public.
• Cross training as required.
• Perform additional duties and projects as assigned.

• Temperature regulated office environment

• None