Proposal Coordinator - Federal

Position: Proposal Coordinator (Federal)

Department: Marketing/Capture

Reports to: Director of Business Development (Federal)

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

At Richard, we're not just another construction company – we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices. At Richard, you're not just a number – you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

The Federal Proposal Coordinator supports the planning, development, organization, production, and submission of federal proposals for Richard Group. This role works closely with Business Development, Capture, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor-Protégé partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time. The Federal Proposal Coordinator is responsible for helping manage the proposal process from solicitation review through final submission.

This includes maintaining proposal schedules, organizing documents, developing compliance tools, collecting required materials, supporting technical narrative development, coordinating reviews, and ensuring all required forms, attachments, certifications, and proposal volumes are assembled correctly. This position is highly deadline-driven and requires strong organizational skills, attention to detail, federal procurement awareness, and the ability to manage multiple pursuits at once.

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.
• Track required forms, attachments, resumes, project sheets, and certifications.
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership.
• Draft, edit, proofread, and format proposal content.
• Maintain proposal folders and proposal library materials.
• Track questions, RFIs, clarifications, amendments, and deadlines.
• Support color team reviews and final compliance checks.
• Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages.
• Verify that proposals are submitted before the deadline.
• Maintain lessons learned and post-submission records.

• 2–5 years of proposal coordination, marketing coordination, bid coordination, or federal contracting support experience.
• Experience supporting federal proposals, construction proposals, design-build proposals, or public-sector bids preferred.
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint…