Bid Coordinator - Federal

Position: Bid Coordinator (Federal)

Department: Marketing/Capture

Reports to: Director of Business Development (Federal)

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

At Richard, we're not just another construction company – we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number – you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

The Federal Bid Coordinator / Subcontractor Outreach Coordinator supports Richard Group’s federal estimating, bidding, and subcontractor outreach process. This position is responsible for maintaining bid calendars, tracking federal opportunities from presolicitation through bid submission, organizing bid documents, distributing updates to the estimating team and subcontractors, managing bidder lists, coordinating site visits, submitting RFIs, collecting quotes, supporting bid package assembly, and helping ensure subcontractor outreach is documented and compliant.

This role also supports Richard Group’s small business participation and subcontracting efforts by identifying qualified subcontractors, maintaining subcontractor databases, tracking certifications, distributing bid opportunities, documenting outreach, and helping maximize participation by small business, disadvantaged business, veteran-owned, service-disabled veteran-owned, HUBZone, and women-owned firms. Richard Group’s internal bid coordinator duties already include managing the estimating calendar, tracking site visits, posting projects, submitting RFIs, assembling bid packages, submitting bids, maintaining bidder lists, responding to subcontractor inquiries, coordinating with JV/Mentor-Protégé partners, and performing subcontractor outreach.

• Maintain the bid and estimating calendar.
• Track federal opportunities from presolicitation through bid submission.
• Retrieve, organize, and distribute solicitation documents.
• Track site visits, pre-bid meetings, bid openings, amendments, and addenda.
• Submit RFIs/questions to contracting officers or clients.
• Notify internal teams and subcontractors of changes, addenda, and bid date extensions.
• Post projects to Building Connected or other bid platforms.
• Manage and update bidder lists and subcontractor databases.
• Perform subcontractor outreach by trade, geography, and certification category.
• Identify and document small business subcontractor participation.
• Request and organize subcontractor capability statements.
• Collect, organize, and save subcontractor quotes.
• Support bid bond and bonding capability letter requests.
• Assemble bid packages and support final bid submissions.
• Attend internal kickoff, pre-bid, and…