Accountant & People Admin

Description

Location:

Orlando, FL 32819

Type:
Full-time | Onsite 5 days/week

Reports to:

Controller

Compensation: $60,000 – $70,000 based on experience

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back‑office function and looking for a hands‑on Staff Accountant & People Ops Administrator to join their lean team of two — reporting directly to the Controller.

This is a great opportunity for someone with 2–3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller‑track career. You’ll be a key part of bringing financial operations fully in‑house and helping establish the processes and systems that support the company’s continued growth.

• Own AP intake and processing: coding, approvals, vendor communication, and documentation
• Maintain clean vendor/subcontractor files and consistent controls
• Build a predictable weekly AP rhythm and reduce fire drills

• Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees
• Support payroll processing with ADP and resolve issues quickly and accurately
• Track and process employee changes that impact payroll and benefits

• Manage transaction hygiene: receipts, coding rules, approvals, and follow‑ups
• Monthly bank and credit card reconciliations with clean supporting schedules

• Execute close checklist items, supporting schedules, and reconciliations
• Help produce timely month‑end financials with fewer surprises

• Support job‑costing workflow and ensure proper coding and visibility
• Partner with Project Managers to keep cost data clean and actionable (training provided)

This is operational HR administration, not HR strategy.

• Onboarding logistics: paperwork, checklists, file setup, systems access, and first‑week readiness
• Offer letter and admin support: templates, e‑sign, and document collection
• Benefits and admin coordination: employee changes, enrollments, and vendor coordination
• Maintain employee files, acknowledgements, compliance items, and key dates

• Standardize intake, naming conventions, and documentation
• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
• Help improve reporting visibility across the team

• Payroll: ADP
• Accounting:
  Quick Books Online (QBO)
• Operations/Job Costing:
  Procore (integrated with accounting workflow)

• 2–3 years of accounting operations experience
• Strong AP, reconciliations, and month‑end support fundamentals
• Experience supporting or coordinating payroll runs (ADP experience a plus)
• High ownership, accuracy, and deadline discipline — you close loops
• Tech‑forward: comfortable learning systems quickly
• Strong communicator with vendors, colleagues, and leadership
• Bachelor’s degree in accounting or a related field

• QBO experience (bank rules, recurring transactions, reporting)
• Procore exposure or construction/job‑costing familiarity
• HR admin experience (onboarding or benefits coordination)
• Experience documenting processes or improving workflows

• AP is predictable, clean, and current — no vendor surprises
• Payroll support runs smoothly with clean cutoffs and minimal corrections
• Reconciliations are timely and month‑end close stays on schedule
• Onboarding is consistent and documented
• You implement 2–3 workflow improvements that reduce manual work

• Salary: $60,000 – $70,000 based on experience
• Full benefits package
• High visibility and real responsibility with a clear path into senior accounting or Controller‑track work