Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for supporting the Company’s financial operations by processing invoices, maintaining accurate records, and ensuring timely and accurate payments to vendors. This role plays a key part in maintaining strong vendor relationships and ensuring compliance with company policies and accounting standards.

• Process high-volume vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documentation (3-way match).
• Code invoices to the appropriate general ledger accounts.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Verify pricing, quantities, and approval authorization prior to payment.
• Maintain organized and accurate records of all accounts payable transactions.
• Reconcile vendor statements and resolve discrepancies or billing issues.
• Respond to vendor inquiries and maintain positive relationships.
• Assist with month-end closing activities, including accruals and reporting.
• Ensure compliance with internal controls, policies, and audit requirements.
• Support continuous process improvements within the AP function.

• High school diploma required;
  Associate’s degree in Accounting or related field preferred.
• 1–3 years of accounts payable or general accounting experience.
• Experience with ERP or accounting systems (e.g., Oracle, SAP, Net Suite) preferred.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and data entry.

• Strong organizational and time management skills.
• Ability to prioritize and manage multiple tasks.
• Effective communication and customer service orientation.
• Problem-solving and attention to detail.
• Ability to work independently and within a team.

The Malco Group recognizes the importance of offering comprehensive benefits and perks to its employees, including:

• 401k with company matching.
• Medical, Dental & Vision Insurance.
• Company-paid life insurance and paid short-term disability.
• Paid time off.