Payroll Administrator

Title

Payroll Administrator

Albany, MN

Contract-to-Hire or Direct-Hire

$25-30/hr

Construction and Manufacturing

Our staffing firm is partnering with a well‑established construction and precast concrete manufacturing organization based in Albany, MN to identify a detail‑oriented Payroll Administrator to join their corporate payroll team. The client operates across multiple states, legal entities, union agreements, job sites, and manufacturing plants, supporting a workforce of 3,000+ employees. This control‑sensitive role requires accuracy, urgency, documentation, and employee trust every week.

The position reports to the Corporate Payroll Manager and Director of Payroll Services and plays a key role in protecting the organization from payroll errors, compliance exposure, and job‑costing defects.

The Payroll Administrator will execute accurate, timely, and compliant payroll for a complex multi‑state construction and manufacturing environment, including weekly payroll processing, timekeeping validation, union and certified payroll support, employee issue resolution, and post‑payroll audit activities. The role requires strong ownership of details, root‑cause problem solving, and a no‑surprises approach to communication with field, plant, HR, and finance partners.

• Payroll Processing & Weekly Execution:
  Process assigned payroll populations, locations, unions, entities, or work streams in accordance with the payroll calendar and approval deadlines. Validate timecards, pay rates, earnings codes, deductions, taxes, union classifications, premium pay, PTO, retro adjustments, reimbursements, and per diems before processing. Review exception reports and resolve missing punches, late approvals, negative balances, unusual hours, duplicate payments, and coding inconsistencies. Prepare payroll batches, uploads, corrections, off‑cycle requests, and adjustment documentation with proper support.
  
  Support payroll reconciliation, variance review, funding support, and GL/labor cost review after processing.
• Timekeeping, Labor Coding & Operational Discipline:
  Partner with supervisors, plant leaders, field leaders, HR, and operations to drive timely timecard approvals and clean labor coding. Ensure labor hours are coded correctly by employee, union, job, task, department, project, cost code, shift, and premium category to support accurate job‑costing and margin reporting. Identify recurring late approvals, coding errors, missed punches, or location‑specific training needs and elevate patterns to payroll leadership.
• Union, Certified Payroll & Prevailing Wage Support:
  Support union payroll requirements including wage rates, fringe calculations, dues, deductions, jurisdictional rules, benefit remittances, and CBA‑specific provisions. Assist with certified payroll reporting, prevailing wage documentation, and project‑specific payroll requirements. Maintain accurate records and supporting documentation for union audits, benefit audits, certified payroll reviews, workers’ compensation audits, and internal compliance reviews.
• Employee Service & Issue Resolution:
  Serve as a professional point of contact for employee and supervisor payroll questions, correction requests, pay‑stub inquiries, deductions, garnishments, direct deposit, and wage‑related issues. Resolve issues with urgency while maintaining approval discipline and documentation. Track recurring inquiry types and payroll defects so leadership can address training gaps, system setup issues, or process failures.
• Controls, Compliance & Audit Readiness:
  Follow documented payroll controls for master‑data changes, pay‑rate changes, deductions, garnishments, manual checks, off‑cycle payments, union setup, bank changes, and payroll approvals. Maintain complete support for adjustments, corrections, reconciliations, and exceptions. Support monthly, quarterly, and annual activities including tax support, W‑2 preparation, unemployment requests, garnishment administration, benefit deduction review, and year‑end payroll cleanup. Help maintain SOPs, checklists, compliance calendars, and exception logs.
• Repo…