Payroll and Benefits Coordinator

Payroll & Benefits Coordinator

Nevis Public School

210 Pleasant St W

Nevis MN 56467

Reports To: Superintendent-Business Manager

Classification: Non-Exempt / Full-Time

Location: District Office, Nevis, MN

The Payroll & Benefits Coordinator is responsible for the accurate and timely processing of the district’s payroll and the comprehensive administration of employee benefits. This role serves as a critical link between school operations and staff satisfaction, ensuring compliance with state/federal laws, collective bargaining agreements, and district policies.

• Cycle Management: Execute full-cycle semi-monthly payroll for all district employees (Certified, Classified, and Extracurricular, Independent Contracts).
• System Maintenance: Maintain employee records within SMART Systems, including wage rates, tax with holdings, and voluntary deductions.
• Reporting: Prepare and submit quarterly and annual tax filings (W-2s, 941s) and state-mandated retirement reports (TRA/PERA).
• Contract Interpretation: Accurately apply language from multiple Master Agreements to calculate longevity, stipends, and step-and-lane increases.

• Enrollment: Facilitate benefit onboarding for new hires regarding health, dental, life, and disability insurance.
• Management: Serve as the primary liaison between the district and insurance carriers/brokers.
• Compliance: Manage COBRA notifications, FMLA tracking, and ACA administration, PML administration.
• Open Enrollment: Lead the annual open enrollment period, including preparing materials and conducting staff information sessions.

• Accounts Payable: Assist with coding and processing invoices related to benefit premiums and payroll liabilities.
• Audit Support: Provide documentation and reports for annual district financial audits.

• Self-Direction: Proven ability to work independently, prioritize tasks without constant supervision, and meet strict statutory deadlines.
• Confidentiality: Demonstrated ability to maintain the highest level of professional ethics regarding sensitive personnel and financial information.
• Communication: Ability to explain complex benefit and pay structures to staff members in a clear, supportive, and professional manner.
• Accuracy: Exceptional attention to detail; a "check-then-double-check" approach to data entry.

• Minimum: Associate’s Degree in Accounting, Finance, or Business Administration (or equivalent years of experience).
• Experience: 1+ years of experience in bookkeeping or payroll administration.
• Preferred: Prior experience in a Minnesota Public School district and proficiency in SMART Systems.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to navigate the nuances of complex state reporting systems and changing legislative requirements.

Interested candidates should apply at

Nevis Public School is an Equal Opportunity Employer.