Accounting Coordinator

Administrative Office
- Crookston, MN, 107 N Broadway, Suite 200, Crookston, Minnesota, United States of America

Posted Wednesday, August 12, 2026 at 6:00 AM | Expires Thursday, September 3, 2026 at 5:59 AM

The Accounting Coordinator is responsible for assisting the Fiscal department in creating accurate and timely financial records for the organization. Manages Accounts Receivable, Assists with the processing of Accounts Payable and Payroll as well as provides general backup and support to the Fiscal Department. Responsibilities include oversight of contracts, housing and asset management. Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.

• Manage all journals of original entry.
• Maintains appropriate files of original documentation.
• Enters in journal any corrections of posting errors, distribution of allocated costs and changes.
• Creates and performs allocations of costs for cost pools assigned.
• Adds, deletes, and make changes to accounts and funds, when directed to by the Fiscal Director.
• Enters program budgets.
• Assists in year-end audit preparation.

• Orders cash draws from the Department of Treasury.
• Keeps Fiscal Director informed of agency cash needs.

• Administer and maintains accounts receivables and codes deposits to grants as appropriate.
• Implements and maintains all processes and systems for agency credit receipt transactions.
• Manages and audits Transit systems bank accounts receipts.
• Performs monthly audits of agency petty cash boxes determining any fraud related issues.
• Coordinates the reporting to state unclaimed property system.
• Review all uncashed Accounts Payable checks and ensures letters are sent to vendors.
• Ensure all contract documents are in place and accurate prior to paying bills.

• Verifies social security numbers for all new employees using the Business Services Online website to minimize W-2 errors and avoid potential fees associated with errors.
• Verifies and approves employee tax form submissions
• Creates and submits new hire reporting information (to various states) to maintain compliance with child support laws.
• Maintains accurate direct deposit accounts; resolves issues with the bank.

• Set up new vendors in accounting system.
• Develop allocations of company wide phone billings.
• Coordinates bills for the treasurer to review.
• Maintains vendor files in Abila system; ensures W‑9 and Certificate of Insurance is on file for the Worker’s Compensation auditor and follows grant requirements for contract agreements.
• Maintains accurate EFT accounts; resolves issues with the bank.

• Processes and prints reports and checks as requested.
• Processes checks with invoice and forwards them for authorization; distributes checks when requested.
• Answers questions relating to accounts payable and receivable bills.
• Distributes appropriate mail and correspondence to correct department for approval and coding.
• Researches past due and outstanding invoices from vendors.

• Reviews contracts ensuring compliance with federal, state and local regulations.
• Evaluating the need for vendor COI and garnering required documentation from contractors.
• Administers Davis‑Bacon regulations and compliance when required by federal statutes or funding requirements.
• Coordinating appropriate documentation of prevailing wages.
• Collaborating with staff to ensure contracts are completed, appropriate, necessary and follow federal, state, local and agency guidelines.

• Matches the MURL applications received with household files on hand (if not new).
• Ensures applications received are complete and signed by the client. Completes a Lack of Information form if information is missing and returns to the client for completion.
• Processes complete applications by completing the eligibility worksheet, verifying income eligibility; calculates the total.
• Oversees the marketing and sale of MURL housing.
• Monitors MURL payments via spreadsheet…