Accounting Specialist

Location: Waite Park

Description We are looking for an Accounting Specialist to join a retail organization in Waite Park, Minnesota on a contract basis with the potential for a permanent position. This position supports high-volume accounting and project documentation activities tied to commercial and residential work, with a strong focus on receivables, billing coordination, and contractor-related paperwork. The ideal candidate is organized, dependable, and comfortable managing detailed financial information across several systems while working closely with internal teams, subcontractors, and customers.

Responsibilities:

- Manage accounts receivable activities for commercial projects, including invoice support, payment tracking, and follow-up on outstanding balances.

- Prepare, review, and organize project-related financial documentation required for contractor and subcontractor billing processes.

- Coordinate billing and payment application tasks using platforms such as Procore, Trimble, Textura, and GC Pay, ensuring records remain accurate and current.

- Process accounting transactions across multiple software systems and maintain consistency of payment and job information.

- Support certified payroll and prevailing wage documentation by gathering, reviewing, and submitting required records from subcontractors and external partners.

- Reconcile accounts and investigate discrepancies to help maintain accurate financial reporting and project balances.

- Assist with lien-related paperwork and other compliance documents associated with commercial project accounting.

- Communicate regularly with contractors, subcontractors, and internal stakeholders to resolve documentation issues and keep projects moving efficiently.

- Provide limited support for residential collections and other general accounting tasks as needed. Requirements - Experience in accounts receivable, accounts payable, billing, reconciliations, and general accounting support.

- Background working in construction, subcontractor, contractor, or project-based accounting environments is strongly preferred.

- Familiarity with documentation tied to commercial projects, including pay applications, lien paperwork, certified payroll, and prevailing wage requirements.

- Ability to work accurately within multiple accounting and project management systems at the same time.

- Strong attention to detail and the ability to manage paperwork-heavy processes with minimal oversight.

- Effective communication skills for working with contractors, subcontractors, customers, and internal teams.

- Proficiency with spreadsheets and comfort handling accounting records in software platforms and Excel-based formats.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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