Accounting Technician HHS TEMPORARY

Apply by September 8, 2026, by 4:30 p.m. at
TEMPORARY up to 40 hours per week.
Processing receipts, disbursements, accounting, and reports for the Health and Human Services Department in order to assist the Fiscal Supervisor in keeping accurate records and meeting reporting and reimbursement requirements of local, state, and federal governments and related work as apparent or assigned. Work is performed under the moderate supervision of Fiscal Supervisor II.
Associate/Technical Degree Moderate experience involving a combination of office support and booking responsibilities.
Experience in accounts payable/receivable; experience working in state and county computer applications preferred; onsite work; up to 40 hours/week.

Updated: 12/5/2022

Department:
Health and Human Services

Reports to:
Fiscal Supervisor II

Position Status:
Part-Time/Temporary up to 40 hours per week

Job Location:
Chisago County Government Center, Center City, MN

Intermediate Performs immediate work processing receipts, disbursements, accounting, and reports for the Health and Human Services Department in order to assist the Fiscal Supervisor in keeping accurate records and meeting reporting and reimbursement requirements of local, state, and federal governments and related work as apparent or assigned. Work is performed under the moderate supervision of Fiscal Supervisor II.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/​or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Acts as lead worker for preparation of payments to maximize state and federal reimbursements. Discretion A% 30

Reviewing and advising the work of social service case aides, clerical and other Accounting Tech to assure proper accounts and vendors are used for all social services and administrative bills.

• Assisting social workers in preparing service agreements and vouchers.
• Reviewing and monitoring contract agreements and vouchers for errors and discrepancies to meet accurate fiscal reporting requirements.
• Developing procedures as new or unusual circumstances arise to meet strict deadlines in favor of vendors to accommodate emergencies and unforeseeable circumstances of clients and agency workers.
• Identify errors and system problems and completing or recommending changes to correct errors or problems.
• Uses knowledge of computer systems including IFC, CSIS, VPS, MAXIS, MEC2, PRISM, SWS, SSIS and adapt to changes in systems and procedures as necessary.

Prepare, journalize, and processes disbursements to assure that proper amounts and expense accounts are debited according to local, state, and federal guidelines. Discretion A % 20

• Verifies cost per unit, number of units, totals, confirms that payment has not already been made, and acquires proper approval for payment of social service contracts and administrative bills.
• Enters service agreements, codes and prepares bills to proper accounts and vendors for data entry.
• Enters coded data into computer Integrated Financial System (IFS), Voucher Payment System (VPS), or Waiver Services disbursement journals.
• Produces reports for Board approval for payments.
• Journalize and processes disbursements.
• Sets up vendors and produces warrants for distribution to vendors.
• Determine and code payments for 1099, FICA, and sales tax payable.

Prepares, journalizes, and processes receipts to correct accounts according to local, state and federal guidelines. Discretion A % 15

• Receipts monies and distinguishes whether it is to be posted to Agency Collections System or MAXIS State Collections, or regular Integrated Financial System (post MAXIS receipts to state system immediately).
• Codes for data entry to proper accounts and forwards data entry receipts and money to Auditor’s Office.
• After Auditor’s and Treasurer’s Office have processed receipts in their respective offices, enters and processes all receipts to Human Services IFS and ACS systems.
• Maintains receipts journals for all revenues to IFS,…