Accounting Associate

Job Description:

• Download and print invoices from various vendor websites.
• Verify the accuracy of invoices by matching delivery slips and/or Purchase Orders.
• Research, resolve, and respond to billing discrepancies with vendors.
• Accurately code invoices and gather approvals.
• Enter invoices in system timely to meet all month-end deadlines.
• Handle weekly check run, including refunds and expense reimbursements.
• Reconcile vendor statements.
• Confirm new vendor documentation is complete and accurate prior to setup and payment processing.
• Annual 1099 reporting.
• Monthly Sales & Use tax reporting.
• Ensure compliance with the company’s Accounts Payable Policies and Procedures.
• Back up to limited payroll functions.
• Promptly respond to internal and external customer requests.
• Maintain accounting spreadsheets for expense tracking and coding.
• Work with multiple departments to achieve individual and departmental goals.
• General office responsibilities.
• Monthly reporting analysis.
• Project work as needed.
• Perform other related and office duties as assigned.

• Minimum 1 year of accounting experience is a plus
• Full Accounts Payable Cycle (from importing of invoices through payments)
• Perform cost analysis in cooperation with the Controller
• Maintain accounting ledgers as required
• Maintain set deadlines and reach target KPIs
• Engage management over any AP problems encountered
• Ideal candidates are meticulous in their work, very detail-oriented, have a high sense of urgency, and have advanced mathematical and logical deduction skills.
• Ability to communicate and interact effectively with employees, customers, and vendors in a professional manner
• Innate self-motivation and initiative and the ability to work with minimal supervision
• The ability to work in a fast-paced environment with firm deadlines

A sharp eye for detail