Senior Property Associate

Location: Minneapolis

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is currently seeking a dynamic individual for the role of  Senior Property Associate  to ensure organizational excellence by fulfilling administrative functions for a client. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.
Estimated total compensation for this position:
$26.20 - $32.07 per hour
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Shift:  Monday through Friday, 8am-5pm
WHAT YOU'LL BE DOING
Administrative
Provide direct administrative support to property management

Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended

Assist in Management Audits

Maintain and update employee, client and customer contract data bases

Organize, compile and prepare reports for distribution

Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm

Enforce compliance with insurance requirements among tenants

Financial
Process accounts payable & accounts receivable (AP/AR)

Obtain completed W-9's from all vendors

Assure technological advancement of support systems - maintaining budget guidelines

Assist team with budget preparation

Track budget line items related to administrative accounts

Prepare manual adjustments forms for all tenant services requests

Ensure Engineers take monthly readings from electric meters for tenants

Assist with new vendor set up § Assist management with monthly reporting

Responsible for monthly MES bill-back to clients

Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services
Responsible for maintaining the day-to-day relationships with tenant contacts

Prepare tenant memos and all communications as directed be manager

Liaison between tenants and all building staff/team members

Responsible for SharePoint management and document loading

Follow up on all tenant requests to ensure completed to satisfaction

Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary

Work with manager to address tenant needs - special needs are worked through effectively

Assist the team with updating and implementing new property on-boarding

Operations
Review tenant services requests daily and note completion

Ensure all tenant contact information is accurate and completed in all building systems

Coordinate access for vendors

Distribute documents to Lease Administration

Scheduling use of materials to be moved into or out of property

Construction Projects/Contractor Relations

Draft contracts as requested by managers within 24-48 hours of the request

Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

WHAT WE'RE LOOKING FOR
Associate's/bachelor's degree or commensurate experience preferred

2+ years commercial real estate or property team experience preferred

Proficient knowledge of Microsoft Word, Excel and Power Point

Adaptability - ability and willingness to learn new software applications

Ability to multi-task and work on a variety of different projects/tasks at once

Outstanding organizational and project management skills

Team-oriented; works well with others in a…