Administrative Assistant IV

Job Title

Administrative Assistant IV

St. Paul, MN – 100% Onsite – Local candidates only

07/22/2024 to 11/29/2024 – possibility of extension

40 hours (Hours over 40 will be paid at Time and a Half)

$25/hour

W-2 only

The Administrative Assistant IV will be providing general support to Woodridge site staff and leadership by coordinating, planning, and organizing site events and corporate initiatives and providing operational support as listed in primary responsibilities. Additionally, you will provide basic administrative support to the Site Director.

• Lead, plan, coordinate, and participate in various events and employee activities, such as team building and employee recognition events, employee giving campaigns, etc.
• General daily administrative functions including answering phones, calendar management, scheduling travel, meeting scheduling, scheduling catering, ordering supplies, onboarding of new employees, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, and acting as a liaison for remote access issues.
• Uses and understands Microsoft Office Suite and other business-specific software including, but not limited to, Concur (travel and expense system), Workday (employee database, performance management), Kronos (time keeping) and Outlook (calendaring and email). Creating and maintaining presentations and spreadsheets.
• Act as public relations point of contact for the Woodridge site.
• Partners and works closely with various internal stakeholders such as operations, HR, and talent acquisition.
• Receives and responds to routine correspondence.

• 3+ years of general experience in an administrative assistant and/or project coordinator position, customer service, teaching, and/or event planning.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Demonstrated experience handling confidential or business-sensitive information.
• Excellent verbal and written communication skills with ability to communicate to all levels of the organization.
• Associate or bachelor’s degree in communications, Public Relations, Human Resources, Education, Business Administration, or related discipline is required.