Mail Center Specialist

JOB SUMMARY

We are seeking a dependable and detail-oriented Mail Center Specialist to support daily mail operations and ensure timely, accurate delivery of internal and external correspondence. This role plays a key part in keeping communication flowing smoothly across the organization.

KEY RESPONSIBILITIES

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail, including metering, labeling, and documentation.
• Coordinate courier pickups and deliveries (e.g., Fed Ex, UPS, USPS).
• Maintain accurate mail logs and tracking systems.
• Assist with shipping tasks, including packaging and labeling items.
• Monitor inventory of mailroom supplies and reorder as needed.
• Ensure confidentiality and proper handling of sensitive materials.
• Scan documents into document management system.

PREFERRED QUALIFICATIONS

• High school diploma or GED required.
• A working knowledge of Microsoft Office products.
• Strong analytical skills and critical reasoning.
• Excellent written communication skills.
• Highly organized and meticulous.
• Ability to multi-task.
• Flexibility to perform varying work activities to meet business needs.
• Ability to lift 35 lbs. multiple times per day.
• Physical abilities include sitting, standing, reaching, pushing, pulling, and carrying.
• Ability to support change and recommend process improvements.

BENEFITS

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending accounts
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance
• Pet insurance
• Employee discount program.