Administrative Assistant- Community Engagement

Location: Medford

Administrative Assistant
- Community Engagement

South Country Health Alliance

South Country Health Alliance is seeking a Administrative Assistant to join our team! In this role, you will support the work of the department staff by performing a range of administrative and office and duties including but not limited to: program-specific data entry and verification; creating spreadsheets from collected data; mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms;

participating in the development of program newsletters or other submittals; and organizing all logistics for meetings including meeting minutes. The position is also responsible for providing back up coverage for the company's receptionist, as needed.

What You'll Bring:

• A High school diploma or equivalent with a minimum of three years progressively more responsible administrative support experience.
• Proficiency in Microsoft Office, Adobe Acrobat, internet use and access, and operation of office equipment.
• A business administration or office management training in a business or vocational school is preferred.
• Health care experinece in a related area such as clinic or other health professional office setting is preferred.

Why South Country?

South Country Health Alliance is more than a health plan-we're a mission-driven organization dedicated to improving health and well-being in rural Minnesota communities. Our work is guided by values of communication, collaboration, stewardship, and excellence, ensuring that every employee contributes to making a real difference in people's lives. [mnscha.org]

We invest in our team with:

• Comprehensive benefits:
  Medical, dental, vision, life insurance, short- and long-term disability, pension (PERA), and more.
• Work-life flexibility:
  This position has on-site expectations.
• Predictable pay growth:
  Structured step-based salary system for transparency and stability. The pay for this position ranges from $19.44 to $27.10 per hour. This pay range represents the hourly rate for all positions in the job grade. The actual salary offer will depend on a variety of factors including experience, education, and other relevant factors.
• Join us and be part of an organization that values community impact, employee well-being, and innovation.

Must be legally authorized to work in the U.S. (No sponsorship available)

Administrative Assistant

Department: Community Engagement

Reports To: Director of Community Engagement

Pay Grade: 3

JOB SUMMARY:

This position supports the work of the department staff by performing a range of administrative and office and duties including but not limited to: program-specific data entry and verification; creating spreadsheets from collected data; mailing and typing documents such as memos, letters, reports, correspondence, and administrative forms; participating in the development of program newsletters or other submittals; and organizing all logistics for meetings including meeting minutes.

The position is also responsible for providing back up coverage for the company's receptionist, as needed.

QUALIFICATIONS:

Required:
High school diploma or equivalent with a minimum of three years progressively more responsible administrative support experience.

Preferred:
Business administration or office management training in a business or vocational school;
Previous health care experience in related area, such as a clinic or other health professional office setting, county social services or public health, or health plan/HMO.

Skill Sets: Proficient in Microsoft Office Suite, Adobe Acrobat, internet use and access, and the operation of office equipment; self-directed, highly organized and very detail
oriented in completing assigned tasks; able to adapt to changing work efforts and
exercise judgment to shift priorities and organize multiple tasks simultaneously;
excellent communication skills - written, verbal and phone; maintain confidential
information.

ESSENTIAL DUTIES and RESPONSIBILITIES:

The duties and responsibilities listed below reflect the general details necessary to describe the essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

% of Total Time

Compile, organize, analyze moderately complex information for inclusion in reports, budgets and presentations; prepare charts, graphs, or other presentations of varying complexity. Proficient with Excel functions such as v-look up, mail merge, pivot tables and filtering/sorting. 15%

Maintain data integrity with important member information and meet requirements of compliance standards. 10%

Create, organize, and maintain files and records; maintain data and related information on web-based data systems. 10%

Manage incoming department correspondence, ensuring all forms of information and documents are distributed timely and accurately. 5%

Proofread, revise and edit materials and be able to discern when to ask questions for clarification. 10%

Coordinate conference and travel arrangements;…