Asset Accounting Specialist

Position Overview:

This position is responsible for the administrative and accounting functions of the Asset Department ensuring that project spend is properly approved, spending monitored and reported; contracts and compliance documents are properly executed; and asset data and information is properly maintained in CF's systems of record.

• Provide setup of construction projects and on‑going budget maintenance in Oracle Project Module
• Accurate Data entry of budget details from approved capital and major repair expenditure projects.
• Maintain schedules and project work orders assigned to site supervisors according to project timelines for both planned and unplanned projects
• Administer supporting documents for project managers such as electronic project files, purchase orders, contracts and project transaction reports
• Review, code and ensure proper approvals for all invoices prior to payment, support of PO system and account reconciling based on approved budgets, when applicable issue lien waiver.
• Obtain and process necessary paperwork for new contractors which include W9, ACH, sales and excise tax numbers, certificate of insurance and certificate of authority
• Administer and document all phases of construction contracts, including insurance and lien waivers to minimize company risk
• Coordinate and maintain all aspects of insurance documentation to include insurances from our contractors. Work with company insurance representatives to obtain insurance documentation acceptable to Christensen Farms policy requirements
• Assist with all aspects of contracts with site supervisor and business development administrator.
• Maintenance, scanning and retrieval of our construction electronic filing system
• Create, review and post all project related work orders and bookings
• Schedule and agenda creation for bi‑weekly and monthly construction department meetings
• Review and update project management processes on a yearly basis to ensure content is current for yearly training and upload into the LMS
• Track asset information in Fixed Asset system, assisting with reporting and reconciling of construction spend; preparing journal entries as directed
• Understand the controls and processes of construction project management and provide process improvement suggestions as well as communicate and implement efficiency and effectiveness measures
• Provide support to the Accountants and Construction Project leadership; responding to questions, requests for information and implementing process changes and controls
• Process invoices for payment and support Accounts Payable as needed
• Prepare and coordinate forecasts of estimated project spend, project closure dates and assisting in the annual planning process
• Prepare and route capital request forms and accompanying documents for approval
• Prepare and analyze actual capital and major repair project costs vs. budgeted to assist in identifying issues or needed process improvements upon project closure with accounting
• Maintain Field Service Asset data to ensure accurate and current information
• Provide excellent customer service to both internal and external customers

• Maintain working relationship with Maintenance and Repair Dispatcher regarding contractor relations and cross departmental work with M& R Department
• Assist M & R Operations Coordinator with Field Service KPI's associated with Construction projects

• Administer all safety boot vouchers for new hires and annual boot truck visit

• Perform related duties and projects as assigned
• Provide customer service support for any Field Service‑related issues or process questions.

• Bachelors or Associate in Accounting or Business degree is preferred, but will consider relevant work experience or other education as well.
• Strong knowledge of business operations with the ability to support both planned and unplanned projects.
• Proficiency in Microsoft Word, Excel, and Outlook and familiarity with accounting and/or procurement systems.
• Attention to detail in managing project budgets, invoices, contracts, and compliance documents.
• Ability to analyze project costs, track asset data, and assist with…