Administrative Assistant American Studies, Cognitive Science​/Linguistics, and Arboretum

Position: Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum
Location: Northfield

## Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum Apply locations:
Carleton College Campus time type:
Part time posted on:
Posted 2 Days Agojob requisition :
R-01530
*
* Job Title:

** Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum  
** Department:
** Various  
** Classification:
** Non-Exempt  
** Grade:
** 8
*
* Position Overview:

** The
** Administrative Assistant for American Studies, Cognitive Science/Linguistics, and Arboretum
** provides administrative support to department chair/program directors, faculty, and department/program staff in order to foster smooth operations of all offices, faculty teaching and research, and intellectual community. This employee manages budgets, facilitates the internal and external communications of the department and programs and supervises a team of student workers.
** Working

Schedule:

** 0.77 FTE
** Academic Yea
** r (40 weeks):
* 35 hours per week* (Week after Labor Day through mid-June commencement)
* 15 hours/American Studies
* 10 hours/Cognitive Science/Linguistics
* 10 hours/Arboretum
** Summer** (12 weeks):
* 14 hours per week
** 10 hours/Arboretum
* 4 hours between Cognitive Science/Linguistics and American Studies
** Compensation:
** The expected hourly rate for this position is $25.00.
** Essential Job Functions/Responsibilities:
**** Office Administration
*** Oversees day-to-day office operations: mail and telephone inquiries, supplies, meeting scheduling
* Schedules meetings, helps draft agendas, occasionally attends, takes minutes, track action items
* Coordinates campus visits for speakers and candidates (itineraries; travel, lodging, etc.)
* Assists in recruitment and activities (placing ads, arranging candidate visits, etc.).
* Assists in onboarding of new and visiting faculty
* Meets regularly with chairs/program directors to discuss current department/program business;
** Communications
* ** Maintains department/program websites in step with College communications and web-design
* Maintains shared files for departments/programs.
* Coordinates contact with department/program alumni.
* Promotes events on campus calendars, posters, social media, etc.
* Coordinates production of annual newsletters, including editing, distribution, occasional writing
* Networks/advocates with other campus offices (Registrar, Business, Facilities, Alumni, etc.)
** Budget
* ** Monitors department/program budgets
* Orders and maintains office equipment, supplies, and furniture
** Curriculum
* ** Prepares, edits, and submits course schedules, room requests, and catalog copy
* Monitors course enrollments during registration to promote a healthy curriculum
* Assists faculty in preparation of course materials,
* Assists with automated grading of multiple-choice exams
* Assists with coordinating class visits for faculty third-year and tenure reviews
** Supervision/Mentoring
*** Hires, trains, and supervises student workers in consultation with program directors
* Delegates appropriate tasks to student workers
** Fostering Community
*** Creates a welcoming atmosphere for students and visitors
* Maintains department/program lounges, workroom, bulletin boards, displays
* Assists in planning and coordinating  a range of events
* Coordinates Arboretum volunteers using automated tools
* Assists students in addressing their questions
** Education/Experience/

Skills:

**
* Required:

** Post-high school education with five or more years of full-time professional related experience
* Excellent verbal and written communication
* Excellent organizational, time management and interpersonal skills
* Ability to prioritize work and multi-task, in light of interruptions and variability of workflow
* Skill in word processing, desktop publishing, spreadsheets, web editing
* Work well with minimal supervision
* Ability to gain broad mastery of policies and procedures
* Flexibility and willingness to continue with training as new technologies evolve
* Preferred:
** Associate or Bachelor’s Degree
* Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.
**
* Note:

** This position description is…