Administrative Assistant Perlman Center Learning and Teaching and Humanitie

Overview

Job Title:

Administrative Assistant for the Perlman Center for Learning and Teaching (LTC) and the Humanities Center (HC)

Department:
Office of the Provost

Classification:
Non-Exempt

Grade: 8

FTE: 0.80 FTE

Working

Schedule:

The Administrative Assistant will split time supporting the Director of the Perlman Center for Learning and Teaching (LTC) and the Director of the Humanities Center (HC): LTC 0.50 FTE; HC 0.30 FTE.

• Academic Year (week before classes start in the fall through commencement)
  • LTC – 25 hours per week
  • HC – 15 hours per week
• 12 weeks of summer
  • LTC – 4 hours per week (with more hours in August as New Faculty Orientation and Academic Year approach)
  • HC – 2 hours per week

This position provides comprehensive administrative and logistical support for the Perlman Center for Learning and Teaching (LTC) and the Humanities Center (HC) along with three programs affiliated with the HC (DGAH, EthIC & MMUF). The role requires managing a high volume of events, maintaining the LTC library and digital presence, and overseeing fiscal and student-worker tasks.

The expected hourly rate for this position is $25.00.

• Administrative Assistant for the Humanities Center (0.30 FTE)
  • Administrative Assistance
  • Support the Director of the Humanities Center (HC) in the day-to-day running of the center.
  • Support the Directors of three other programs affiliated with HC:
    The Digital Arts & Humanities (DGAH) program, the Mellon Mays Undergraduate Fellowship (MMUF), and the Program in Ethical Inquiry at Carleton (EthIC).
  • Provide organizational assistance to the director(s) of the annual Faculty Research Seminar (FRS), and faculty conducting Student Research Partnerships (SRPs) during winter and summer breaks.
  • Coordinate meeting times for the HC executive committee, the HC advisory board, the DGAH advisory board, and attend campus-wide organizational meetings to represent the HC.
  • Interact with drop-in visitors, answer phones/emails, and provide general administrative assistance to the directors as needed.
  • Assist in orienting new directors. Arrange for office keys and supplies; coordinate required ITS and Telecommunications needs.
  • Event Coordination and Support
  • Coordinate logistical details for approximately 5 sponsored or co-sponsored HC events per term, including room reservations and, sometimes, catering orders.
  • Manage travel arrangements, lodging, and speaking logistics for guest speakers, including the processing of travel expense forms.
  • Assist the directors of the Faculty Research Seminar in the planning of the annual Dialogos event.
  • Set up webpages, event registration, track attendance, and provide on-site support for major HC events such as the annual Day of Digital Humanities.
  • Set up webpages with registration, purchase texts for book-group discussions and manage their distribution to participants.
  • Assist EthIC and the Chaplain’s Office in organizing the “Reflections:
    What Matters to Me and Why” series.
  • Facilitate logistics for summer ILiADS (Institute for Liberal Arts Digital Scholarship) teams.
  • Communications and Publicity
  • Maintain and update the HC, DH (Digital Humanities), DGAH, EthIC, and MMUF websites, ensuring content is accurate.
  • Design and distribute promotional materials such as event-specific flyers.
  • Gather information from departments and programs in the humanities to create and distribute the HC calendar each term.
  • Maintain an updated online event calendar.
  • Prepare the MMUF newsletter after gathering updates from students, faculty, administrators, and alums.
  • Fiscal Operations
  • Oversee and reconcile multiple budgets for the Humanities Center, the EthIC program, and the DGAH program.
  • Process stipends for faculty participants in the annual FRS, reading groups, and other activities.
  • Monitor reimbursements for activities such as Incubation Grants and Reading Circles.
  • Student Supervision
  • Help the HC directors coordinate student cohorts such as Humanities Fellows, Mellon Mays Fellows, Digital Humanities Associates, Digital Scholarship Interns, HASTAC Fellows, and groups.
  • Supervise the student editors of the Undergraduate Journal of Humanistic Study in…