Academic Administrative Assistant - Biology Department - Team South

Position Overview

Position Title:

Academic Administrative Assistant – Biology Department – Team South.

Department:
Office of the Provost and Dean of the College.

Classification:
This is a salaried, non‑exempt position. It is paid on a salary basis and is eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA) and College policy. Employees in this classification are required to accurately record all hours worked.

FTE: 1.0

Work Schedule:

The standard 40‑hour work schedule is Monday – Friday, 8:00 am – 5:00 pm during the academic year; no work is required in the summer, but your pay continues throughout the summer.

Term:
Mid‑August to Mid‑June.

Work Location:

On Campus.

Salary: $38,844.

• Support department chairs, program directors, and faculty.
  • Provide administrative support to ensure efficient operation of office.
  • Monitor, manage and reconcile budgets.
  • Assist with accessing, manipulating and preparing presentation data needed for departmental and program planning, assessment, accreditation and grant writing.
  • Assist chairs and search committees with all phases of tenure‑track and term faculty recruitment and hiring.
  • Assist with design of class & lab schedule.
  • Provide orientation for faculty, basic classroom technology support, course materials as requested, and travel coordination.
  • Liaise with IT and perform basic troubleshooting for faculty members.
• Oversee organization of department.
  • Keep records, order supplies, maintain equipment, manage bulletin boards and shared spaces.
  • Maintain department website, social media and newsletter.
  • Advertise student opportunities and organize materials.
  • Assist with logistics, preparations and publicity for all meetings and events sponsored by departments and programs.
  • Hire, train, supervise and approve timesheets for student workers including tutors and teaching assistants.
• Collaborate and maintain relations with departments across campus.
  • Report building concerns and needs to Facilities.
  • Attend Academic Administrative Assistant (AAA) meetings and training sessions.
  • Provide support to and serve as a backup to other AAAs, departments and programs as needed.
• Other Duties.
  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
  • Complete and meet deadlines for required training and performance management cycle.
  • Perform other duties as assigned.

• Reports to the Academic Administrative Supervisor.
• This position supervises student workers.

• Education:
  • High school diploma or equivalent.
• Experience:
  • 1+ year of office or administrative experience, or relevant experience.

• Education:
  • Bachelor’s Degree.
• Experience:
  • 3+ years office or administrative experience; experience working in an academic environment.

Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre‑employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf

College. St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell, (507) 786‑3465.