Scheduling Coordinator

Job Details

Job Location:

WATERTOWN, MN 55388

Salary Range: $21.00 - $26.00 Hourly

Scheduling Coordinator Opportunity at River Oaks of Minnesota

River Oaks of Minnesota is seeking a full‑time Scheduling Coordinator to support our growing team by ensuring appropriate staffing coverage, coordinating new employee onboarding, maintaining employee schedules, and helping our communities provide exceptional care to the residents we serve.

This Scheduling Coordinator position offers a competitive wage based on experience and a comprehensive benefits package, including:

• Medical, dental, vision, short‑term disability, and life insurance
• Paid time off (PTO)
• 401(k) retirement plan with a 100% employer match up to 5% of income
• Health Savings Account (HSA)
• One free meal per shift
• Ongoing training and professional development opportunities

As a Scheduling Coordinator, you play a vital role in ensuring our communities are properly staffed, supported, and prepared for success. Your responsibilities include:

• Creating and maintaining employee schedules for a single location.
• Monitoring staffing levels and proactively filling open shifts.
• Managing employee call‑ins, schedule changes, PTO requests, and shift swaps.
• Coordinating the onboarding process for all new hires, including scheduling orientation, tracking required paperwork, and ensuring completion of pre‑employment requirements.
• Monitoring onboarding checklists and following up with leaders to ensure tasks are completed timely and accurately.
• Assisting new employees with benefit enrollment, training assignments, Paycom access, and other onboarding‑related questions.
• Ensuring employees have completed required orientation and training before being scheduled independently.
• Maintaining employee records and onboarding documentation in accordance with company requirements.
• Communicating staffing needs and schedule updates with employees and leadership.
• Maintaining accurate scheduling and onboarding records within Paycom and other company systems.
• Generating staffing and onboarding reports and identifying opportunities for process improvements.
• Supporting employee retention by promoting fair, consistent, and efficient scheduling practices.

• Create and maintain employee schedules.
• Ensure staffing levels meet resident needs and operational requirements.
• Fill open shifts in a timely manner.
• Monitor attendance and staffing trends.
• Assist with call‑in coverage and staffing emergencies.
• Manage PTO requests and schedule adjustments.
• Monitor and reduce unnecessary overtime.

• Coordinate all new hire onboarding activities.
• Schedule and facilitate new employee orientation.
• Ensure completion of onboarding checklists and required documentation.
• Coordinate benefit enrollment and employee paperwork.
• Assign and monitor required training through Paycom.
• Ensure all pre‑employment and orientation requirements are completed before employees begin working independently.
• Communicate with department leaders regarding onboarding progress.
• Maintain accurate onboarding records and employee files.

• Maintain scheduling and personnel records.
• Prepare staffing and onboarding reports.
• Assist leaders with workforce planning and staffing needs.
• Support recruiting and hiring initiatives as assigned.
• Maintain confidentiality of employee and resident information.
• Provide exceptional customer service to employees, applicants, residents, and families.

• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong attention to detail and follow‑through.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office and scheduling software.
• Ability to maintain confidentiality and professionalism.

• High School Diploma or GED required.
• Previous scheduling, staffing, administrative, healthcare, or assisted living experience preferred.
• Experience with Paycom or similar HRIS systems preferred.
• Experience with employee onboarding and orientation preferred.