Administrative & Operations Assistant

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery.

Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Position

Purpose:

Provides administrative, accounting and Operational support to the Albertville, MN and surrounding projects. Assists with accounting and data entry tasks as well as filing, customer service, communicating with operations staff, and other tasks as assigned.

Primary Duties/Responsibilities:

• Ascertain that all invoices costs are accounted for and coded correctly.
• Various spreadsheets are updated regularly and are part of the monthly report.
• Verify purchase codes and approves P Card accounts for project expenses.
• Researches and facilitates any payment issues for vendors.
• Assists Project Manager with any project as necessary.
• Collection System issues such as collection system backups, broken manholes or odor complaints. Relays this information quickly to the Management Team for expedient service.
• Maintains Administrative Manual which is a document which includes the majority of the SOPs for this position and other relevant information.
• Prepares project correspondence and maintains project files.
• Performs other clerical tasks, including completion of periodic paperwork, filing, and copying.
• Proficient in various software including Microsoft, Adobe, SAP. Works off specialized sites such as Concur.
• Initiates any new systems to increase efficiency.
• Assist with annual budget and audit.
• Purchasing of supplies and equipment.
• Performs related work as required.

Education/Experience/Background:

• High School Diploma/GED is required.
• Accounting coursework or college level education preferred.
• 3–5 years in Accounting and Administration preferred.
• Experience with the Google suite of applications.

Knowledge/Skills/Abilities:

• Proficient in spreadsheets.
• Able to learn a variety of software and web-oriented platforms.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Must be able to work autonomously and as part of a team.
• Must be able to meet deadlines.
• Very strong communication skills.
• Ability to work with confidential material and be adaptable to various competing demands.

Physical Requirements:

• While performing the duties of this Job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and smell.
• The employee must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and distance vision.

Pay Range:$25.00 to $28.00 per hour.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer:
The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.