Academic Administrative Assistant - Environmental Studies, History, Social Work and Family Stud

Job Description

Position Title:

Academic Administrative Assistant – Environmental Studies, History, Social Work and Family Studies – Team East.

Department:
Office of the Provost and Dean of the College.

Classification & Salary:
Salaried, non‑exempt, $38,844 per year (eligible for overtime). FTE: 1.0.

Work Schedule:

Monday through Friday, 8:00 a.m. – 5:00 p.m., academic year only; pay continues during summer. Term:
Mid‑August to Mid‑June.

Location:

On Campus.

• Support department chairs, program directors, and faculty by providing administrative assistance, monitoring budgets, preparing presentation data, supporting tenure‑track and term recruitment, designing class and lab schedules, orienting faculty, handling basic classroom technology, coordinating travel, and liaising with IT.
• Oversee departmental organization by maintaining records, ordering supplies, managing equipment and bulletin boards, updating the department website and social media, advertising student opportunities, handling logistics for meetings and events, hiring, training, and supervising student workers, and approving student worker timesheets.
• Collaborate with departments across campus by reporting building concerns, attending Academic Administrative Assistant (AAA) meetings and training sessions, and providing backup support to other AAAs and departments as needed.
• Other duties include supporting diversity and inclusion initiatives, completing required training and performance management cycles, and performing any additional tasks assigned.

• Reports to the Academic Administrative Supervisor.
• Supervises student workers.

• Education:
  
  High school diploma or equivalent.
• Experience:
  
  1+ year of office or administrative experience, or relevant experience.

• Education:
  
  Bachelor’s Degree.
• Experience:
  
  3+ years of office or administrative experience, or experience in an academic environment.

• Employment is conditioned upon the successful completion of background checks and other verifications, including criminal background, reference, work history, academic credential, license, and/or certification verifications, motor‑vehicle and DOT checks, credit check, employment eligibility verification, and pre‑employment physical. St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

• The position may require early, late, or different shifts; may require performing all essential functions during campus emergencies.
• This description is for general informational purposes and is not intended to list all duties and responsibilities. It may be updated at any time without prior notice.

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. The College prohibits discrimination and harassment based upon these and any other legally protected status in any educational program or activity it operates, including admissions and employment.