Office Manager

Role Description

We are seeking an organized and proactive Office Manager for a full-time, on-site position based in Wayzata, MN. This role involves overseeing day-to-day office operations, managing administrative and financial tasks, and ensuring project workflow efficiency. This individual will also help foster a fun and positive work environment.

• Intelligence, organizational skills, attention to detail
• Problem solving skills and proactive work ethic
• Past experience in office administration/project management
• Positive energy - ability to work independently & within team
• Aspirations for professional development and future leadership opportunities

• Strong interpersonal and communication skills - verbal and written
• Office management and organizational skills, including file management, and supply maintenance
• Experience with Quickbooks Pro Desktop or equivalent accounting software
• Experience with Word, Excel, Outlook and Google Drive
• Familiarity with CRM and Project Management Platforms
• Proficiency in administrative tasks; invoicing, preparing reports, and maintaining records
• Understanding of basic budgeting and accounting principals
• Ability to work on-site at our office in downtown Wayzata, MN
• Experience in business administration, operations management, or a related field

• Timely creation of invoices and management of project workflow
• Accounts Receivable, and Accounts Payable
• Understand & generate financial reports as needed
• Enter weekly scorecard numbers for leadership review
• Submission of bi-weekly payroll for external processing and management
• Occasional HR and Benefits paperwork for new and existing employees
• Front desk presence - answering phones, greeting guests
• Maintain office space appearance and order supplies as needed
• Help with planning and organizing team building events
• Maintain familiarity with all projects & progress
• Manage money and time budgets for each project
• Enforce staff-use of proper documentation & procedures
• Strive to increase company efficiency and profitability
• Management of CRM and Project Management Softwares

• Past experience at design, marketing or creative service agency
• Familiarity with EOS - Entrepreneurial Operating System
• Specific experience with Nutshell (CRM) or Teamwork (Project Management) Platforms

Fuzzy Duck is a creative marketing firm dedicated to empowering small businesses by providing customized marketing solutions that align with their goals, needs, and budgets. We focus on helping businesses develop a strong visual identity, a clear message, and websites that effectively convert visitors into customers. By establishing these foundational elements, we support our clients in strategizing, implementing, and managing their ongoing marketing efforts.