Office and Administration Coordinator

Location: Dawson

The Office and Administration Coordinator is a critical operational partner supporting office administration, onboarding, training coordination, and employee experience. This role operates with accuracy, independence, and at PURIS pace-owning both day-to-day execution and behind-the-scenes work, including supporting operations with documentation and maintaining confidentiality and radical hospitality in all interactions.

As a trusted partner across the PURIS team, this role serves as an extension of both People Operations and Operations, anticipating needs and ensuring onboarding, office operations, and community engagement initiatives are seamlessly executed from planning through completion.

Pay Range: $22.00 - $24.00 per hour

Pay Frequency: Biweekly

Bonus Eligible: Yes

Work Location: Dawson, MN

Travel: None

Schedule: Monday - Friday, 7:30 a.m.

- 4:00 p.m.

occasional flexibility may be required to support onboarding, events, site visits, or business needs

The compensation for this role will be based on qualifications, experience, market data, and internal equity. Actual pay may vary due to factors such as location, skills, education, and performance. Pay is determined transparently, using market benchmarks and ensuring internal equity.

Key Responsibilities

• Own front office operations, ensuring a professional, guest-ready environment aligned with PURIS core values
• Serve as the first point of contact for visitors, guests, and incoming communication (phone, email, in-person)
• Coordinate meetings, events, interviews, and site visits with strong attention to detail and preparation
• Prepare and maintain conference rooms, common areas, and materials to ensure readiness for leadership, candidates, and guests
• Manage office inventory and proactively order supplies to maintain uninterrupted operations
• Oversee vendor coordination and communication (W9s, invoices, scheduling, maintenance, and follow-up)
• Coordinate building and facility needs through work orders (cleaning, maintenance, inspections)
• Manage deliveries, mail distribution, and outbound shipments as needed
• Maintain digital signage, visitor communications, and event-related materials
• Coordinate logistics for large group visits and events, including schedules, materials, and space readiness
• Support operational tasks such as documentation completion, administrative processing, and special projects
• Execute errands and ad hoc support tasks that ensure smooth day-to-day operations

People Operations Responsibilities:

• Coordinate onboarding logistics, including scheduling, communication, documentation, and Day One readiness
• Partner with People Operations and Training teams to ensure onboarding and employee experience processes are executed effectively
• Support employee engagement initiatives, internal communications, and People Ops projects
• Handle confidential employee and business information with professionalism and discretion

Specific Measures of Success

• 95%+ of tasks and deliverables are completed accurately on first submission
• 100% of new hires are fully prepared for Day One (documentation, scheduling, materials, communication)
• Office, conference rooms, and shared spaces consistently maintained in a guest-ready state
• Successfully plans and executes community or onsite events from start to finish
• Maintains strict confidentiality with all employee and business information

Job Competencies

Adaptability

Communication

Customer Service Orientation

Organization and planning

Vendor Management

Project Management

Confidentiality

Skills and Capabilities:

• Demonstrates a strong commitment to safety and maintaining a safe work environment
• Executes tasks accurately and independently, with a high level of ownership and follow-through
• Proactive, reliable, and self-motivated with the ability to anticipate needs and take initiative
• Strong verbal and written communication skills; able to collaborate effectively across cross-functional and technical teams
• Highly organized with strong attention to detail; able to capture, track, and communicate work progress and escalate challenges appropriately
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook/Teams) and able to navigate systems independently
• Proven…