Front Desk Administrative Assistant

Front Desk Administrative Assistant

We are seeking a professional, personable, and highly organized Front Desk Administrative Assistant to serve as the first point of contact for visitors, employees, and external partners. This role is essential in creating a welcoming and compliant workplace while providing administrative support to the Human Resources team.

The ideal candidate is customer-focused, detail-oriented, and adaptable, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. This position offers an excellent opportunity to gain exposure to HR processes while supporting a collaborative and employee-focused organization.

• Greet visitors, employees, and vendors in a professional and friendly manner, ensuring a positive first impression of the organization.
• Answer, screen, and direct incoming phone calls to appropriate departments and team members.
• Respond to general inquiries promptly and courteously, providing accurate information and assistance.
• Perform data entry, document preparation, report generation, and other administrative tasks supporting HR operations.
• Manage front desk operations, including visitor check-in procedures and badge creation.
• Coordinate meetings and perform general office duties such as copying, filing, scanning, and mail distribution.
• Order office supplies, employee gifts, and assist with hospitality arrangements for company events and activities.
• Support the HR team by updating letters, forms, and standard work instructions while ensuring accuracy, completeness, and professionalism.
• Assist with pre-employment processes and onboarding activities, including tracking paperwork and entering new hire information into HR systems.
• Coordinate onboarding documentation with Payroll and maintain accurate employee records.
• Ensure compliance with I-9, E-Verify, ITAR, EEO, and Affirmative Action requirements.
• Maintain training records and assist with training event coordination and reporting.
• Act as a liaison with external vendors, benefits providers, medical screening partners, transport companies, and emergency personnel when needed.
• Handle confidential information with professionalism and discretion.
• Adapt to changing priorities and support special projects and other duties as assigned.

• High school diploma or GED required.
• Minimum of 1 year of experience in a receptionist, administrative assistant, customer service, or other customer-facing role.
• Excellent verbal and written communication skills.
• Strong customer service skills with the ability to professionally assist visitors and callers.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude, strong work ethic, and proactive approach to responsibilities.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and as part of a team.
• Comfortable working in a fast-paced, dynamic, and multicultural environment.
• Ability to quickly adapt and reprioritize tasks as business needs evolve.

• Associate degree or additional post-secondary education.
• Administrative experience or demonstrated aptitude for administrative and HR support functions.
• Experience using office equipment, including phone systems, copiers, printers, and scanners.
• Intermediate proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with HRIS systems or the ability to quickly learn new HR technologies.
• Ability to compile information and create basic reports.
• Understanding of HR processes, procedures, and compliance requirements.
• Experience maintaining accurate records and documentation.
• Manufacturing industry experience.
• Bilingual language skills are a plus.

Job Type & Location

This is a Contract to Hire position based out of Spring Lake Park, MN 55432.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be…