Court Operations Associate - Pipestone, Rock, Murray County

Court Operations Associate

Are you interested in learning more about the legal system and how you can serve your community at the same time. Take your career to the next level and join. The Fifth Judicial District is seeking qualified applicants for a customer-focused and team-oriented Court Operations Associate to join the Fifth District Centralized Civil team.

This Court Operations Associate position works directly with the public at our front counter, judges, and other court stakeholders by processing all case work, providing exceptional customer service, and ensuring compliance with applicable court rules, polices, and standards to achieve an impartial, accessible, fair, and timely system of justice. Duties require the application of independent judgment, and the interpretation of laws, policies, procedures, and regulations based on training and knowledge gained through experience on the job.

The primary work location for this position will be either Pipestone, Rock or Murray and will be determined at the time of hire. This position may require travel between Pipestone, Rock and Murray County locations. Mileage reimbursement will be provided when travel is required to and from other counties' locations. The regular work hours will be Monday - Friday, 8:00 a.m. – 4:30 p.m. This position may have the option of a hybrid work environment after the initial training period.

Access to reliable internet connection is required.

A successful candidate will need to possess strong technical and customer service skills in a high volume, fast-paced environment which requires the ability to manage competing demands simultaneously.

Example of Duties The following are examples of major job duties that may be expected for this position:

• Performs the full scope of varied court clerical work involved in case processing on Minnesota Court Information System (MNCIS) or related technology systems.
• Provides assistance courteously and effectively to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms and arranges for language interpretation as needed.
• Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags comments, events, and dispositions in case processing system and other relevant systems; reviews for completeness, adequacy, accuracy and compliance with rules/policies.
• Will be part of the centralized printing and mailing team.
• Performs the full range of local core responsibilities including counter and phone curt administration duties.
• Updates court minutes and/or may operate electronic recorder.
• Coordinates jury and processing activities by assisting with juror check-in, updates jury case management system.
• May participate in and coordinate the scheduling and calendaring of court proceedings; sends out notices; and contacts attorneys and parties concerning rescheduling.
• May perform financial activities within the office; receipting bail payments, making disposition entries and adjustments, preparing and making bank deposits; balances tills, and monitors accounts for delinquency; and Court Payment Center holding queues.
• May perform the duties of an Electronic Recording Equipment Operator (EREO) including recording and monitoring court proceedings.

Typical Qualifications

QUALIFICATIONS:

(Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed. An example of an acceptable qualification for this position is):

Minimum Qualifications:

• High School Diploma or Equivalent
• Six months of recent experience in the legal field or a highly technical, customer focused, administrative position
• OR Equivalent education and experience

Knowledge,

Skills and Abilities

• Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software
• Excellent communication skills, including ability to communicate effectively in writing…