Project Coordinator IV

Project Coordinator IV

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

We are hiring a Project Coordinator IV to join the Core Surgical Innovations (CSI), MMI Content Compliance team. This role supports Medical Surgical Marketing programs by coordinating and managing advertising and promotional (Ad/Promo) content submissions through Medtronic's compliance system, Veeva/Promo Mats.

This role is ideal for a highly organized and detail-oriented project coordinator who thrives in a regulated environment and can successfully manage multiple projects in parallel. The role partners closely with Marketing, Regulatory, Legal, and other review teams to maintain visibility into project status, proactively address issues, and keep work on track, compliant, and on schedule.

The Project Coordinator IV plays a key role in enabling compliant marketing execution by facilitating collaboration, driving process adherence, and supporting continuous improvement across review workflows. Success in this role requires strong communication skills, the ability to prioritize effectively, and a proactive approach to problem-solving in a fast-paced environment.

Key Responsibilities:

• Create, submit, and manage content within the document control system (Veeva/Promo Mats) to support on-time project delivery
• Assigns reviewers and routes materials through established review and approval workflows
• Tracks review progress and communicates status updates, feedback, and edit requests to content owners via the Workfront system
• Supports content owners throughout the review process to ensure timely completion and final approval in Promo Mats
• Facilitate cross-functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency.
• Balance multiple projects while maintaining quality and meeting deadlines
• Act as a self-starter, managing a high volume of requests from multiple business units
• Contribute to discussions and decisions around workload prioritization
• Ensure all submissions include required claims, substantiation, and reference documentation
• Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution
• Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs.
• Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements
• Identify opportunities to improve processes and systems to enhance team performance
• Partner with cross-functional teams including MMI Creative, Marketing, and other internal stakeholders to drive successful outcomes
• Communicate clearly and professionally to share ideas, address issues, drive decision-making, and negotiate to resolve challenges
• Exemplify a culture of compliance excellence, accountability, collaboration, and problem-solving

Required Knowledge &

Experience:

• Minimum of 6 years of relevant experience in project management or coordination

Must-Have

Skills:

• Prior experience with Medtronic.
  
  Functional knowledge of Adobe Acrobat and Microsoft Office (i.e., Word, Powerpoint, Excel, and Teams)
• Excellent organizational and time-management skills
• Excellent interpersonal skills: communication, listening, collaboration, and negotiation
• Exceptional verbal/written communicator
• Ability to follow brand and style guidelines with an innovative mindset
• Ability to quickly learn new concepts and adapt to a changing environment
• Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards
• Experience in medical device, healthcare, or other highly regulated industry
• Knowledge of Veeva/Promo Mats and Workfront project management tool
• Experience with cloud-based tools such as SharePoint, One Drive, etc.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles:
While performing the duties of this job, the employee is regularly required to be…